American Executive Centers has six facilities in the Greater Philadelphia area in both Pennsylvania and New Jersey suburban markets. Our Executive offices offer wired, furnished Office Space and conference rooms with Reception, Secretarial and IT Support.

We are seeking a Full Time Administrative Assistant to support the secretarial needs of our clients in our Center City office.

Requirements:

• Applicants must have strong knowledge of Word, Excel, and PPT
• Excellent customer service skills
• Strong organizational and communication skills
• Proactive team-oriented attitude
• Strong "multi-tasker" capable of making informed decisions
• Proactive self-starter that works well with deadlines
• Energetic and upbeat
• Legal experience a plus

Duties:

• Coordinate and perform assignments, assuring that it's of high quality and delivered on time.
• Format and edit documents from draft to client-ready stage.
• Coordinate all corrections and/or changes through written and/or verbal instructions.
• Prepare written communications such as letters, memos, e-mail, etc.
• File pleadings with court clerk
• Review, tabulate, and enter data into a variety of systems.
• Data and file management.
• Plan and manage complex meeting and travel arrangements.
• Operate various office equipment.
• Perform other related duties and participate in special projects as assigned.
• Keep accurate daily records.
• Provide courteous customer service to clients.
• Carry out assignments, with minimal supervision.
• Prioritize work by considering its risk, importance, urgency, and potential business, organizational, or client implications.
• Work independently.
• Be alert for any issues with quality, confidentiality or risk. Notify appropriate individuals when such issues arise.

Job Type: Full-time

Pay: $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Customer service: 3 years (Required)
• Administrative: 3 years (Required)

Work Location: In person