Accounts Payable Supervisor

Overview

When you join the Allied Universal® Technology Services, you are joining one of the fastest growing security systems integrators in North America. Build your career within a fast-paced, dynamic, and diverse environment that combines leading-edge technology solutions - electronic access control, video surveillance, alarm monitoring, emergency communications, robotics, drones, and other smart tech innovative solutions - with physical security solutions to safeguard our clients and our communities. We offer an array of opportunities - service technician jobs, installation technician jobs, security installation jobs, engineers, and project manager jobs to name a few. Start your career with us today! We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!

Job Description

Allied Universal® is hiring a Accounts Payable Supervisor. The Accounts Payable Supervisor is tasked with administering all aspects of the accounts payable process within the company's enterprise resource planning (ERP) system. This function includes accurate entry of all vouchers from suppliers and vendors, maintaining vendor records, addressing inquiries from internal sources as well as vendors, processing weekly accounts payable check runs, accurate 3-way matching of receivers, purchase orders, and invoices for processing, as well as providing support to other departments on a variety of payable-related issues.

RESPONSIBILITIES:

• Enter invoices as they are received from suppliers and vendors
• Ensure that the materials invoiced have been received by the company's logistics team
• Inquire any discrepancies between invoicing and the related purchase orders
• Accurately code and enter all indirect invoices
• Review submitted invoices for proper approvals prior to processing
• Process weekly payable payment run and submit checks with backup for signature
• Ensure consistent application with company policy of all expense reports including remittances to employees for validated business expenses
• Scan and attach softcopy to source entries in ERP system
• Take phone and e-mail inquiries from vendors and suppliers and address issues raised in a professional and courteous manner
• Assist with researching internal inquiries related to payables
• Submit payment requests that are required to be paid electronically to appropriate treasury personnel
• Maintain vendor data in ERP system such as addresses, DBA changes, net terms adjustments, contact information, etc.
• Prepare for review and release annual 1099 statements
• Reconcile vendor payable balance discrepancies and provide recommendations for solutions
• Coordinate with Accounts Receivable personnel regarding subcontractor payments
• Process manual payroll check as requested by the payroll processor
• Collect and distribute office mail

QUALIFICATIONS:

• High school diploma or equivalent
• Minimum of two (2) years of experience in an accounts payable role
• Work experience with 3-way matching in a project management or manufacturing environment
• Experience with mid-sized to large company ERP systems (SAP, NAV, Dynamics GP, etc. )
• Highly proficient in Microsoft Excel
• Proficient oral and verbal communication skills; strong organizational skills and high attention to detail
• Ability to work well under pressure with a high degree of energy
• Ability to take direction and perform in a collaborative environment
• Must be customer service minded and be able to multi-task effectively and efficiently

PREFERRED QUALIFICATIONS:

• Experience with SAP By Design

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company's 401 (k), subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

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