Administrative Assistant
Alair Alexandria
Alexandria, VA

We are a prestigious high-end residential construction company dedicated to creating luxurious homes of exceptional quality and design. Our projects are renowned for their attention to detail, craftsmanship, and unparalleled customer service. As we continue to expand our operations, we are seeking a dynamic and organized Administrative Assistant to support senior management in managing daily administrative tasks and ensuring smooth operations.

Learn more at: https://www.alairhomes.com/alexandria/

Job Description: We are looking for an Administrative Assistant to provide varied support to the owner and general manager of our high-end residential construction company. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. This role requires strong communication skills, professionalism, and the ability to handle confidential information with discretion.

Responsibilities:

• Manage and maintain the owner's calendar, scheduling appointments, meetings, and contact coordination.
• Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses
• Prepare and edit correspondence, presentations, and other documents as needed
• Assist the general manager with project coordination, including sourcing, pricing, and ordering materials and supplies, document management, tracking progress, and updating project schedules
• Assist the finance/operations team with billing, invoicing, and bookkeeping tasks
• Conduct research and compile information as requested
• Handle confidential and sensitive information with discretion and professionalism
• Act as a liaison between the owner and internal/external stakeholders
• Perform general office duties, such as filing, copying, and ordering supplies
• Other administrative tasks and projects as assigned

Requirements:

• A valid driver's license and reliable personal transportation
• Bachelor's degree preferred
• 2 years of experience in an administrative role, preferably supporting executive-level management
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines and comfort in a fast-paced and high-intensity environment
• Excellent communication skills, both written and verbal
• High level of professionalism and discretion when handling confidential information
• Ability to work independently with minimal supervision and as part of a team
• Experience in the construction industry or related field is a plus
• Embrace the 'work hard play hard' mentality and eagerness to work in a rapidly-growing team environment

Benefits:

• Competitive salary and comprehensive benefits package
• Paid time off and holidays
• Opportunities for professional development and advancement
• Part-time or Full-time positions available

How to Apply: If you are a motivated and organized individual looking to join a dynamic team in the high-end residential construction industry, please submit your resume and cover letter detailing your qualifications and why you are the ideal candidate for this position. We look forward to hearing from you!

Alair Alexandria is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.