212 Executive Personal Assistant (FT) Jobs in Los Angeles, CA
AJRTrucking is Hiring an Executive Personal Assistant (FT) Near Los Angeles, CA
- Primary responsibilities include maintaining the CEO & President's schedule which involves heavy planning/scheduling for meetings, conference calls, Board meetings, charity events, speaking engagements, and travel.
- Proactively communicate with the CEO & President daily so you have a pulse on what is going on in their personal and professional life to ensure they maintain balance and have the bandwidth to handle conflicting priorities.
- Manage executive itinerary and proactively communicate with CEO & President daily regarding schedules and adjustments.
- Track multiple tasks and be able to set priorities; have a process for follow-up communication to ensure deliverables are met.
- Track action items and commitments of others to the CEO & President and vice versa to ensure deadlines are met.
- Assist with preparation for a variety of internal and external meetings/events, which could include booking meeting space, ordering food, handling setup, sending out invites, writing minutes, and preparing professional presentations.
- Handle all invoice processing for expenses related to meetings, travel, and events, including personal expense reports for the CEO & President.
- Responsible for receiving, screening, and routing calls (and mail) for the CEO & President and occasionally other executive leaders.
- Proactively handle incoming questions and information requests received from within the organization and external parties.
- Handle personal tasks including but not limited to vehicle registration renewals, keeping hard/electronic files of confidential items, ordering/catering in food as requested, and additional personal errands as needed.
- Files and retrieves documents, records, and reports.
- Maintains correspondence and a filing system to access information for the CEO & President.
- Ad-hoc special projects or initiatives that come up where your planning, coordination, or involvement is requested by senior leadership.
- Follow all Federal, State, and Local vehicle operation laws while always maintaining safe driving practices.
- A team player who works well with others – being respectful to our teammates is a Core Value
- Capable and confident communicator with professional business presence; possess highly effective verbal and written communication skills.
- Positive attitude, approachable, strong work ethic, and commitment to teamwork and collaboration.
- Must be customer service oriented, a team player, and responsive to the needs and requests of others.
- Resourceful, organized, and detail-oriented.
- Strong note-taking and interpretation skills.
- Able to multi-task and be flexible with a daily variety of workflow.
- Able to work flexible days and hours.
- A strong work ethic with an appreciation for ownership, independence, accountability, and autonomy in your role
- Growth mindset – being passionate about your craft, always looking for ways to improve yourself and the company, being open to change, and doing things differently
- Customer service focus – we serve a wide variety of customers, both internal and external, and building relationships is a part of our culture
- Bachelor’s degree (preferred)
- 5-7 years experience working in a role supporting an executive/senior leader
- Must have strong organizational skills and attention to detail – you know what’s coming up at any time with the CEO & President’s schedule.
- Flexibility to adapt to shifting priorities.
- Independent thinker with the ability to work effectively with minimal supervision.
- Advanced knowledge working with the Microsoft Office Suite – particularly how to create PowerPoint presentations, basic formulas in Excel, mail merges, tracking changes, and editing in Word.
- Strong interpersonal and communication skills
- The ability to handle matters with sensitivity and confidentiality is an absolute must!
- The pay is competitive, depending on experience, and will be discussed during the in-person interview.
- Employer Paid Medical.
- Dental.
- Vision.
- Life Insurance.
- Vacation.
- Sick pay.
- Excellent opportunity for career advancement.
- Employee events
Job Summary
Full Time
$86k-109k (estimate)
05/12/2023
05/13/2024
The job skills required for Executive Personal Assistant (FT) include Scheduling, Presentation, Microsoft Office, Planning, PowerPoint, Coordination, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Personal Assistant (FT). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Personal Assistant (FT). Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Personal Assistant (FT) positions, which can be used as a reference in future career path planning. As an Executive Personal Assistant (FT), it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Personal Assistant (FT). You can explore the career advancement for an Executive Personal Assistant (FT) below and select your interested title to get hiring information.
If you are interested in becoming an Executive Personal Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Personal Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Personal Assistant job description and responsibilities
Executive personal assistants will be called upon to keep schedules, arrange meetings, greet clients and manage administrative work.
01/29/2022: Vineland, NJ
The personal executive assistants have the time to execute critical business decisions.
03/16/2022: Kennewick, WA
Responsibilities include recording and distributing minutes of meetings, filing reports and other administrative documents, and meeting with important company associates on behalf of our C-level executives.
04/07/2022: Portsmouth, NH
Can assist with simple tasks like scheduling appointments and handling simple correspondence to writing social media marketing campaigns and acting as a business’s customer support.
04/18/2022: Burlington, VT
The best personal assistants are completely loyal and can be trusted to be discreet regarding all aspects of their employers lives.
01/28/2022: Cincinnati, OH
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Personal Assistant jobs
Being on top of work and on schedule makes a good assistant.
03/24/2022: Newport News, VA
Should also be able to guide and mentor the clerical staff.
03/22/2022: Gulfport, MS
Many busy entrepreneurs and executives prefer to have assistants for different aspects of their lives.
03/13/2022: Clarksville, TN
A full time personal executive assistant can be contacted via phone, email, Skype, WhatsApp, or any form of communication users prefer.
02/05/2022: Manchester, NH
Personal assistants are not just responsible for their own time, but for managing the time of their senior managers to enable them to complete their business duties.
02/21/2022: Huntington, WV
Step 3: View the best colleges and universities for Executive Personal Assistant.
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