Description

Job purpose

The Accounts Payable Specialist/Purchasing Assistant performs a variety of accounting and purchasing tasks to assist the Controller and Materials Manager, including general ledger, accounting and internal auditing functions.

Duties and responsibilities

• Receive, review, and process a high volume of invoices in accounting inbox on daily basis
• Match invoices with purchase orders for multiple vendors
• Works with vendors to identify billing discrepancies and find resolutions and maintain positive relationships
• Maintain organized and accurate accounts payable files and documentation
• Reconcile vendor statements
• Reconciles selected general ledger accounts and writes journal entries for reclassification of expenses as needed
• Review and approve credit card transactions with monthly reconciliation
• Sorts and distributes office mail on a daily basis
• Match outstanding A/P balance with payables software
• Assist in month end closing procedures
• Preparing and filing 1099 forms
• Assists with budget and audit preparation as assigned
• Performs routine bookkeeping and clerical accounting duties
• Performs other duties as assigned
• Maintains clean and orderly work area
• Has regular and predictable attendance
• Adheres to Advanced Pain Care’s Policies and procedures

Requirements

Qualifications

Education: Associate or Bachelor’s degree in Accounting, or related field preferred

Experience: Two or more years of full cycle accounts payable experience, education and training which demonstrates the knowledge, skills, and abilities to perform the job.

Knowledge, Skills, and Abilities:

• Strong organizational skills, analytical ability, and attention to detail
• Ability to perform accounting functions in accordance with generally accepted accounting principles and practices in compliance with guidelines established by outside agencies
• Ability to work independently and self-manage
• Ability to work effectively with colleagues by practicing punctuality, respect for deadlines, collaborative problem solving and honest communication
• Must display empathy and positive regard for others in written, verbal and non-verbal communication
• Ability to maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility
• Compliance with all required standards of patient confidentiality and safety

Working conditions

Environmental Conditions: Medical Office environment

Physical Conditions:

· Must be able to work as scheduled – typically from 8:00 – 5:00 M-F

· Must be able to sit and/or stand for prolonged periods of time

· Must be able to bend, stoop and stretch

· Must be able to lift and move boxes and other items weighing up to 30 pounds.

· Requires eye-hand coordination and manual dexterity sufficient to operate office equipment, etc.