General Administrative Support: light bookkeeping, database, research, scheduling, correspondence – position starts January 2023

Adisa Communications is an entrepreneurial Communications/Public Relations firm seeking a full-time, experienced Administrative Assistant. Supports the administrative needs of the CEO, including correspondence, calendaring, and light bookkeeping in QB. Strong organizational and interpersonal skills are required -- teamwork is a necessity. The Administrative Assistant must be able to assist the management and staff of remote workers by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, set up meetings, making reservations or travel arrangements, managing files and documents and generally being a helpful and positive presence in the workplace.

Company Culture

Adisa Communications is a 29-year old public relations and communications firm. This fast-paced, creative environment is a true learning organization where team members are encouraged to learn new skills and are required to develop the capacity to take on new responsibilities. We rely on the bonds of our strong team, clarity, and effective internal communications to achieve success for our clients.

We believe in our mission of creating more peace and beauty on the planet through our work. Our approach to our work is our brand. And we play to win because winning is fun. People who thrive here are operating from the mindset of possibility and abundance.

The Successful Candidate is:

• motivated with excellent communication skills and an upbeat attitude.
• supports the team in the office and virtually;
• works with the team; treats their teammates like they are their clients;
• adjusts to everyone’s personalities – a chameleon;
• offers solutions; identifies resources for the company and team;
• moves quickly and thrives in our fast-paced, creative environment; and
• likes things JUST SO (neat freak, organized, and efficient).

Required skills:

– strong writing and knowledge of business protocols and formats

- highly proficient in online research skills

- knows how to set up Zoom, Teams, Webex, and similar platforms for meetings

- proven ability to assist with the planning by securing quotes, working with vendors, handling data entry, RSVP lists, input budget information, help with set up, staffing, and breakdown

– must be that person who happily goes behind everyone to ensure that all files are up to date using an already established system

– provides general office tasks and light accurate bookkeeping

– considerable experience using Macintosh computers, MS Office, and can adapt to a variety of software packages

The skilled Administrative Assistant:

– has excellent follow-up and completion rates for tasks assigned. Takes ownership and pride in work when given a task.

- is knowledgeable of public sector, government, and large institutions -- how they function, who leads it, how decisions are made (this is a must).

- is looking for a company that allows you to be great at work. We have fun together and love working with our team.

- has a cultural proficiency understanding and has successfully worked with different cultures, ages, and backgrounds to successfully deliver tasks and projects.

- brings a friendly voice and personality to make outreach calls and staff booths/tables for clients and the company.

– generates excellent business correspondence; knows formats for business letters vs. personal letters; ensures accuracy before sending.

– has the ability to quickly and comprehensively identify GSP common editing mistakes and correct them.

– possesses the knowledge of how to make updates to content in WordPress and similar platforms,

and

– demonstrates the skills to work with designers and project teams to facilitate printing and production of materials, get accurate quotes based on specs; has an understanding of how long it takes to print and produce items.

Other required traits:

– has a good sense of how long it takes to set up for meetings, special events and can provide support to project managers

– keeps track of electronic and paper receipts, works with CPA to complete invoices including expenses, hours, and reporting

– can assist with updating resumes, filling out forms to include in proposals – can tag and store imagery digitally

– can take simple footage for social media – hold a camera steady and press record

– is always looking out for the best pricing for our company and clients

Minimum requirements:

• At least 5 years of Administrative Assistant experience
• 5 years working on Macintosh computer and MS Office.
• Certification in the administrative field or Associates degree preferred
• Multilingual (preferred)
• Ability to work remotely
• Reliable transportation
• Must be able to stand for up to 4 hours and lift up to 35 lbs

Office hours are generally M-F, 9 a.m. - 5:30 p.m. with occasional after-hours events, and weekends to support CEO activities

Job Type: Full-time

Benefits: 401K, 4% employer match, health care costs paid at 70%, $250 charity matching fund, paid vacation and holidays, professional development and training

Salary: $68,000 annually

Job Type: Full-time

Pay: $68,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday
• Weekends as needed

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Powerpoint: 3 years (Required)
• Administrative Experience: 3 years (Required)
• Mac OS: 4 years (Required)

Language:

• Spanish (Preferred)

Work Location: Hybrid remote in Austin, TX 78723