Job Description

Action Property Management, a premier management company, is seeking a Full-Time Administrative Assistant to support our team at our luxury association The Harrison located in San Francisco.

Why Join Action?

Action's goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page here :

We offer our Team Members the following :

• Competitive starting compensation
• Valet parking provided
• Comprehensive benefits package for qualifying employees
• On-going hospitality and property management training
• Opportunities for career growth and advancement
• Values-driven company culture that encourages teamwork and excellence

Job Summary

The Administrative Assistant will assist with duties as requested by the assigned Manager, including letters to be drafted at Manager's direction, Action list items, and maintain a correspondence log by Association and assist the Manager with research projects as needed.

Essential Duties and Responsibilities :

• Assist Manager with duties, as requested, to ensure smooth operation of Association.
• Type correspondence as requested by Manager, including letters to be drafted at Manager's direction, Action Lists, Board Meeting Minutes, and update Association profile documents as needed.
• Maintain an annual calendar, by month, for all major projects (i.e., budgets, audits, and elections).
• Assist Manager with research projects, as needed.
• Monitor insurance certificate expirations for Association's contractors listed on the profile.
• Assist in the preparation of website material for the Associations, as directed by the Manager.
• Coordinating appointments and meetings with vendors for the Manager.
• Assist the Manager with paying invoices as needed.
• Order office supplies and materials for the Management Office.
• Assist Manager as needed with the distribution of homeowner notices.
• Assist Manager with supervision of front desk activities.
• Director's Reports (prepared as often as the Board holds their meetings)
• Transcribe minutes of the meeting as needed for the Manager.
• May assist Manager with the creation of reports as needed.

Requirements

• Must be over 18 years of age and successfully pass a 7 year pre-employment background check and drug screening.
• The ideal candidate would have at least 1-2 years of experience in Property Management.
• At least 2 years of administrative experience.
• Must be a self-starter with strong organizational skills.
• Familiar with MS Office and a minimum typing speed of 50-60 wpm
• Must exercise sound judgment and demonstrate flexibility
• Professional appearance and demeanor
• Excellent verbal and written communication.

Schedule : Monday-Friday 8 : 30am-5pm

Compensation : $24 per hour Comprehensive Benefits Package

Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the San Francisco and Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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Last updated : 2024-02-23