Job purpose
8-koi; a diverse Florida based service and consulting company that has been providing outstanding results for our clients for over 14-years the Federal Bureau of Investigation’s (FBI) Office of the General Counsel including the Investigative & Administrative Law Branch (IALB) front office, the National Security & Cyber Law Branch (NSCLB) and the Forensic Sciences Law Unit (FSLU).
The Federal Bureau of Investigation (FBI) is the principal investigative arm of the United States Department of Justice. The Bureau is charged with gathering and reporting facts, locating witnesses, and obtaining evidence in cases involving Federal jurisdiction. The FBI Office of the General Counsel (OGC) provides comprehensive legal advice to the Director, other FBI officials and divisions, and field offices on a wide array of investigative and administrative operations. The objective of this contract is to obtain highly skilled administrative support services that enhance the FBI’s ability to meet its mission in the OGC Investigative & Administrative Law Branch, Litigation Branch and National Security & Cyber Law Branch with business management. The Executive Administrative Support Services provide administrative and support service to the Front Offices of the Office of General Counsel
Duties and responsibilities
The Management and Program Analyst analyzes data gathered and developed solutions and/or alternative methods of proceeding. Documents findings of study and prepare recommendations for implementation of new systems, procedures, or organizational changes. Knowledge and experience applying analytic methodologies and principles to address the needs of various Units and Sections. Applies analytic techniques in the evaluation of project objectives and contributes to the implementation of strategic direction.
• Review forms and reports and confer with management and users about
format, distribution and to identify problems and improvement
• Develop and implement records management program for filing,
protection, and retrieval of records and assure compliance with program.
• Design, evaluate, recommend, and approve changes of forms and reports.
• Prepare manuals and train on use of new forms, reports, procedures, or
equipment, according to according to organizational policy.
• Gather and organize information on problems and procedures such as
organizational change, communications, information flow, integrated
production methods, inventory control and /or cost analysis.
• Perform analyst functions including data collection, data modeling, project
testing and creation of performance measurements to support project
objectives.
• Conduct various activities in of support project team’s objectives, Senior
Analyst and/or Project Managers.
• Lead the application of analytic techniques and helps define project
objectives and strategic direction. Responsible for providing leadership
and vision to customers and project teams around methodology.
• Receive and screen all telephone calls as needed for the Unit, determines
the nature, purpose, and sensitivity of the call, and recommends to
responsible personnel whether or not the circumstances require personal
attention or refer the call to appropriate staff
• Assist with annual equipment inventory, coordinating with administrative
unit on tracking, logging, scanning, and locating inventory of staff in the
Branch.
• Interface with personnel to coordinate meetings; maintain logs, records,
and files; provide end-user support; and perform general administrative
duties.
• Assist unit executive and employees with administrative needs such as
clerical support, data processing, and office administrative organization.
• Develop, draft, write and edit reports, briefs, proposals, and other
documents.
• Schedule, arrange, and new employees and visitors for trainings and other
engagements with prior approval, or upon request, and based on
established practices.
• Ensure non-access personnel requiring access to the SCIF gained entry
and signed in as appropriate; directed to appropriate office
• Assist with calendar, conference room schedules, interviews and meeting
invites as needed
• Transmit, receive, and acknowledge electronic mail and messages,
checking transmittals for proper clearances; prints hard copies of
incoming mail or messages and routes to designated units entering
applicable date, time, or other identifying data into electronic files or
documents, as may be required. May be responsible for supplies,
equipment, and printing and maintenance services.
• Prepare documents for imagining/scanning; and scan, copy and file
documents.
• Proofread, merge document versions, and other document editing before
submitting them for final review, using Microsoft Office Products.
• Prepare files for hearings and trials; assemble notebooks; pull file copies of
documents, tab binders, number, bind, label, re-file documents and
shelving; pack boxes and prepare them for shipment.
• May be responsible for procurement of office supplies and coordinating
equipment, printing, and maintenance services.
• Assist with the preparation of prospective OGC intern intake by
organizing, sorting, and filing of applicant packets
• Make travel arrangements and maintains computerized record of
itineraries, including their drafting and preparation. Reviews itineraries
prepared by others to maintain awareness of movement, at all times, so that
they may be contacted as necessary.
• Arrange for conferences, assuring that room, seating supplies, back-up
information or equipment is available. Reviews travel voucher when trip is
completed. In response to frequent unavoidable changes in DGC’s schedule,
adjusts the appointment schedules of others, and notifies DGC regarding
schedule or appointment changes and other engagements with prior approval,
or upon request, and based on established practices.
• Maintain personnel records for the Branch, showing dates of entry,
assignments and changes of status, residences, and telephone numbers, as
assigned by the COS.
• Other duties as assigned.
Qualifications
• Required Active Clearance: Active Top Secret/Sensitive Compartmented
Information (TS/SCI) with polygraph
• Minimum Education and Experience: Bachelor’s degree from an
accredited university or college with five (5) year or more years of
analytical techniques and methodologies experience. Educational
requirement may be waived if the candidate has eight (8) or more years of
experience. (Previous experience with the FBI OGC processes will
be considered but are not required).
• Experience analyzing problems to identify significant factors, gather
pertinent data and recognize solutions
Working conditions
Working conditions are normal office environment. Within a secured, cleared federal
working spaces with privileged access and working with sensitive information
Physical requirements
Normal office environment mobility: sitting, walking, bending, stooping, standing, lifting
a maximum of 25 pounds (greater than 25 pounds requires a two-person lift), turning,
pushing. Normal office dexterity, to include reaching, handling, grasping, to include
typing/keyboard, and phone use.