Are you ready to be the financial cornerstone of a dynamic group of companies? As the Bookkeeper and Administrator for our diverse enterprises, you'll be at the heart of our financial operations. Reporting directly to our General Manager, you'll be entrusted with a range of responsibilities that span multiple businesses. Your meticulous attention to detail and unwavering commitment to efficiency are key to the success of our operations.
Part-time, in office 7 am to 1 pm 5 days per week. Bilingual (Spanish) a plus!
Financial Management:
Safeguard all checks, payments, and income for our associated businesses, ensuring they find their way to the right place during your work schedule.
Accurately log all deposits in Quickbooks, making sure they're matched with the respective customer and invoice.
Skillfully issue payments to vendors for their open invoices, all while maintaining an immaculate record of payable checks in Quickbooks.
HR Responsibilities:
Become the go-to guru for onboarding new employees across all our companies. You'll expertly handle tasks like collecting W2 forms, precisely inputting employee data into ADP, and setting up Direct Deposit.
Keep the employee contact information shipshape, including addresses, and handle additional payroll wizardry like pay adjustments.
Be an active participant in our weekly employee meetings during HR Hours.
Take charge of our weekly payroll for all three companies, ensuring our team gets their hard-earned pay on time.
Accounting
Conduct monthly audits of credit card statements for employees across all our associated businesses. This involves tracking employee spending, making sure they're playing by the rules, and diligently filing receipts.
Act as the bridge between our company, the Accounting Firm, President, and General Manager, handling requests related to our businesses swiftly and effectively.
Vendor Onboarding
Manage the onboarding of HudMed as a vendor for our customers. This means providing Certificates of Insurance, completing those W9 forms, and tackling any paperwork requests like a pro.
Be prepared to tackle any other assignments, duties, or tasks as determined by the President or General Manager.
Your meticulous approach and commitment to excellence are like gold in our financial vault, and they're critical to our company's efficiency and success. We appreciate your dedication to our team and its mission. Join us in this exciting journey!
Requirements:

• Essential Prior Experience with Quickbooks
• Familiarity with Bookkeeping Procedures is a Must
• Capacity to Work Independently and Resolve Challenges is Essential
• Proficiency in Excel with an Openness to Learning
• Accurate Data Entry Proficiency with a Keen Eye for Numerical Precision
• Anticipated Weekly Commitment of 25-30 Hours in OFfice
• Exceptional Organizational and Time-Management Skills
• Preference for a Background in Finance, Accounting, or a Related Field
• Outstanding Communication and Interpersonal Aptitude
• Self-Driven, Reliable, and Trustworthy Individual
• Effective Interpersonal and Communication Abilities