Summary of the Position:

The Accounts Payable Specialist will ensure accounts payable is processed on time, accurately, and in compliance with government regulations and company policies. The Accounts Payable Specialist will have excellent time management skills to ensure all daily and monthly deadlines are met.

Essential Functions:

• Responsible for end-to-end AP process and accountable to both internal and external customers, ensuring timely and accurate payments to vendors and employees.
• Maintains accounts payable records and associated filing systems; enters data into systems; updates and reconciles accounts, compiles documentation, and generates reports.
• Respond to all vendor inquiries, reconcile vendor statements and research, and correct discrepancies.
• Provide audit/research support by preparing supporting invoices/documentation, including cancelled check copies, as necessary.
• Reconcile all corporate cards monthly and ensure the corporate account remains in good standing.
• Assist in standardizing procedures to generate efficiency in-house and assist in creating internal templates to be used by the company.
• Assisting with annual audit as needed; provide support files created during the fiscal year.

Knowledge, Skills, and Abilities:

• Costpoint experience in a government contracting environment is preferred.
• Advanced knowledge of accounts payables principles and practices required.
• Strong analytical and problem-solving skills.
• Self-sufficient with the ability to adapt to a changing environment with a sense of urgency.
• A detail-oriented team player with solid communication skills for interfacing with vendors, colleagues, and management.
• Ability to effectively prioritize and handle multiple tasks.

Position Requirements

Education: Bachelor’s degree or its international equivalent. Preferably in Health, Behavioral, and Life Science. In lieu of a degree, an equivalent combination of education, training, and relevant work experience.

Preferred Job-related Experience: 4 years of full cycle accounts payable experience in a lead role with a minimum of 2 years in a government contracting environment.

Special Position Requirements: Costpoint/Deltek, Microsoft Suite capabilities to include Outlook, Excel, Teams, and Word.

Physical Expectations:

• Typical office environment.
• Ability to sit and stand for extended periods.
• Ability to move5-15 lbs.; or 2.26 - 6.8 kg.

Travel Requirements:

Expected travel time is less than 10% for this position.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned with or without notice.

FHI Clinical Inc. and its subsidiary and affiliate companies provide equal employment opportunities to all employees and applicants without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic testing results, or service in the military.