Job Description AdministrativeAssistant

Department : Information Technology and Services

ReportingStructure :

The Administrative Assistant willreport directly to the OfficeManager.

Summary :

XtremeGraphics a leading company in the Information Technology andServices industry is seeking a detailoriented and organizedAdministrative Assistant to join our team.

As an AdministrativeAssistant you will play a crucial role in supporting the dailyoperations of our office. This position requires excellentcommunication skills strong attention to detail and the ability tomultitask effectively.

If you are a proactive individual whothrives in a fastpaced environment we would love to hear fromyou.

Responsibilities :

• Manageand maintain the executives calendar scheduling appointmentsmeetings and travel arrangements
• Prepare andedit correspondence reports andpresentations
• Assist in thepreparation of meetings and events including coordinating logisticsand arranging catering
• Answer and direct phonecalls take messages and respond toinquiries
• Monitor and order office suppliesensuring stock levels are maintained
• Assistwith basic bookkeeping tasks such as processing invoices andexpense reports
• Handle confidential andsensitive information with professionalism anddiscretion
• Perform general administrative tasksincluding photocopying scanning and filingdocuments

Qualifications :

• Highschool diploma or equivalent; associates or bachelors degreepreferred
• Proven experience as anadministrative assistant or in a similarrole
• Proficient in Microsoft Office suite (WordExcel PowerPoint Outlook)
• Excellent written andverbal communication skills
• Strongorganizational and time managementskills
• Ability to prioritize tasks and meetdeadlines
• Attention to detail andaccuracy
• Ability to maintainconfidentiality
• Knowledge of basic bookkeepingprinciples is a plus

If you are amotivated and reliable individual with a passion for providingexceptional administrative support we encourage you to apply forthis position.

Xtreme Graphics offers a competitive salarycomprehensive benefits package and opportunities for growth anddevelopment within the company.

Last updated : 2024-02-23