Job Type

Full-time
Description
POSITION: Development Coordinator
CLASSIFICATION: Full-time, Year-round
STATUS: Exempt
REPORTS TO: Assistant Director of Development
LOCATION: New York City, NY
COMPENSATION: $50,000 - $60,000 per year
JOB DUTIES:
Individual Giving

• Assist the Development team in planning and executing semi-annual fundraising appeals
• Oversee communication and fulfillment of donor benefits including serving as ticket concierge for certain donors and other VIPs
• Coordinate the administration of donor prospecting and moves management activities
• Support expansion of donor base through prospect research and strategic cultivation
• Field communications with current and prospective donors and elevate as appropriate
• Maintain up-to-date donation acknowledgements and communications for giving across all platforms (automatic emails, hard copy letters, confirmation letters)

Special Events

• Help plan the Festival's annual fundraising Gala from concept to execution
• Develop and maintain an accurate calendar of events and assist in planning and executing these events

Institutional Giving

• Support WTF's institutional giving activities by maintaining the institutional giving pipeline, supporting on select grant applications, tracking institutional pledges, and completing select funder reports

Data Management and Integrity

• Serve as a lead administrator for the Festival's fundraising database in Patron Manager, including data cleanup, following up with donors to correct inaccurate data, and implementing innovative solutions to data management challenges
• Track contributed revenue and generate reports on behalf of and for the Development Office: these include monthly cash and pledge allocations, special event income, contributed revenue information for grant applications, and campaign reports. Produce financial reports for auditors.

Other Duties

• Embrace the Festival's commitment to EDIA and Anti-Racism by actively participating in and encouraging behaviors among staff members that exemplify respect; interrupting microaggressions and other behaviors that hinder our EDIA and Anti-Racism efforts; engaging in the diversification of the workforce; demonstrating a degree of cultural competency that encourages healthy relationships with all company members
• Responsible for the accurate processing, timely acknowledgment, thorough pledge tracking, and detailed reporting of all donations to WTF
• Maintain Board of Trustee records and an annual calendar of Board and committee meetings, and coordinate relevant meeting communications and logistics
• Lead the hiring and supervision of summer Development staff
• Expected to exercise discretion and independent judgment with respect to matters of significance
• Other duties as assigned

QUALIFICATIONS:

• Experience with various fundraising techniques, including major gifts, annual giving, events, and grant writing.
• Exceptional written and verbal communication skills
• Proven ability to adapt creatively and effectively to new challenges
• Attention to detail in managing donor records, gift processing, and reporting.
• Strong interpersonal skills with the ability to interact effectively with diverse individuals
• Competence in handling multiple projects and prioritizing effectively
• Proficiency in Google Workspace and familiarity with PatronManager or similar CRM databases
• Commitment to confidentiality and maintaining sensitive information
• Ability to work select nights and weekends

Compensation & Benefits Package
Compensation range is $50,000-$60,000. Benefits package includes 10 days of vacation time; 10 days of office holidays, not including 1 week in August and the days between Christmas and New Year's; health and dental insurance with employer contribution; option to contribute to 403(b) after 1 year of employment with employer contribution; and summer season housing provided.
To apply: Please submit a resume and cover letter outlining how your background and experience sets you up for success in this position and what you would hope to bring to this role.
We encourage anyone to apply who feels they would excel in the position, regardless of whether you feel you meet 100% of the qualifications.
About Williamstown Theatre Festival
Williamstown Theatre Festival has brought emerging and professional theater artists together for 69 years to create a thrilling summer festival of world premiere work alongside fresh, new revivals. New plays and musicals commissioned, developed, and produced at the Festival fill theaters around the world. In recent years, WTF has been represented on Broadway, Off-Broadway, and regionally by The Sound Inside , The Rose Tattoo , Grand Horizons , Seared , Selling Kabul , Unknown Soldier , and Lempicka , among others. Cost of Living , which premiered at WTF, received the 2018 Pulitzer Prize for Drama. Learn more at wtfestival.org .
Working and Living in Williamstown
Williamstown Theatre Festival's season takes place on the beautiful campus of Williams College in Williamstown, MA with backdrops of the Berkshire, Green, and Taconic mountain ranges. Williamstown, MA (estimated pop. 7,813) is located in Berkshire County (estimated pop. 128,657) in Western Massachusetts and is an hour's drive from Albany, NY and 30 minutes from Pittsfield, MA.
The Williams College campus and the 62' Center for Theatre and Dance, where the Festival produces its season, are within walking distance of Spring Street, which has several restaurants with dine-in and takeout options, a pharmacy, a coffee shop, an ice cream shop, a movie theater, and several stores. The nearest grocery store is a 10-minute drive from campus and not within walking distance. Having a personal vehicle does provide more flexibility in grocery-shopping and expands dining and activities options. For those who bring vehicles, parking is free at designated locations on Williams campus with a parking pass. For a list of all the things to do and see in Williamstown and the Northern Berkshires, visit DestinationWilliamstown.org .
All seasonal staff are provided housing free of charge on campus at Williams College. Housing is dorm-style with private bedrooms and shared common areas, including bathroom and kitchen. Williams College housing is not air-conditioned. Weather ranges from evenings on the cooler side but can also be quite warm with temperatures in the 90s with high humidity.
We acknowledge that Williamstown Theatre Festival is a Predominantly White Institution (PWI) located in a county that is 91% white, according to the US Census Bureau. We are actively engaged in the work of becoming a more equitable, diverse, inclusive, accessible, anti-racist, and anti-oppressive institution that not only welcomes BIPOC artists, technicians and staff but nurtures an environment that allows everyone to thrive. More specific actions on these efforts can be found in our Progress Report on our website: https://wtfestival.org/work-learn/ .
Williamstown Theatre Festival is committed to telling diverse stories and to fostering an inclusive environment both onstage and off. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. We believe that opportunity, access, resources, and rewards should be available to and for the benefit of all. Therefore, WTF is an equal opportunity employer, and all qualified applicants shall be afforded equal employment opportunities without discrimination because of race, color, religion, sexual orientation, national origin, age, sex/gender (including pregnancy and gender identity), disability, military status, veteran status, marital status, familial status, ancestry, genetics, or any other class or characteristic protected by federal, state or local law. Candidates from populations underrepresented in the theater field are strongly encouraged to apply.
Salary Description

$50,000-$60,000