Becoming part of the Walton Group of Companies means loving your job and believing in the company you work for. That’s the Walton experience. Walton is an organization you can grow your career with. With over 45 years of experience, we have grown to be one of North America’s leading real estate asset management and investment firms.

Walton is currently looking for a full time Administrative Assistant/Paralegal for our office in Scottsdale, AZ. The successful candidate will be reporting directly to the Vice President, Administration and Vice President, Real Estate Transaction.

Position Summary

The Administrative Assistant/Paralegal is responsible for providing both administrative and legal support at a professional level to ensure smooth operations within the organization. This role includes liaising with counsel, staff, and clients to manage the flow of documents, data, and information. This position is also directly responsible for integrating administrative and paralegal functions with the broader operations and management teams at Walton. The Administrative Assistant/Paralegal position requires necessary teamwork skills to work effectively with management and staff to accomplish the strategic goals of the organization, and as such the position requires discretion in handling confidential, sensitive, and timely information. A successful candidate for this position will be required to work in the office from Monday through Thursday, which emphasizes the importance of in-person interactions and collaboration within the team. There is flexibility with the option to work from home on Fridays.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Administrative

• Greet visitors.
• Maintain office supplies and equipment.
• Ability to work independently and as part of a team.
• Able to read and comprehend simple tasks.
• Ability to prioritize and execute multiple tasks in a fast-paced environment.
• Ability to generate spreadsheets and word processing documents as required.
• Ability to gather facts, compile data, and prepare a written summary.
• Assist with organizing and coordinating company events (parties, hotel accommodations, conference rooms, travel logistics, etc.).
• Assist with ordering and picking up catering for office lunches and meetings.
• Performs research as requested and follow-up necessary to solve problems encountered.
• Provide general administrative support as requested.

Legal

• Print documents, obtain signatures, notarize documents, scan, file and send back to requested parties.
• Make the necessary revisions to closing documents. Also obtain signatures and notarize these same documents, scan, and deliver back to closing agent.
• Prepare various documents, as requested.
• Organize and maintain legal files in electronic filing systems.
• Corporate entity set up, renewal filings, and entity dissolution.
• Maintenance of corporate documents.
• Review and approve invoices.
• Perform other related legal duties as assigned.

Benefits

• Competitive salary bonus programs
• Generous employer contribution to medical insurance with a variety of plan options
• Dental and vision coverage for full-time employees and their dependents
• 100% employer-paid short term and long-term disability
• Flexible Spending Account and Health Savings Account
• Dependent Care Flexible Spending Account
• Paid time off to relax and recharge
• 10 company-paid holidays
• 401(k) plan
• Paid maternity and paternity leave
• Opportunities to grow and develop skills in multiple disciplines
• Energetic co-workers who share the same core values and strategies

We would like to thank all applicants for their interest in this position; however, only those selected for interviews will be contacted.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• What are your salary expectations?

Education:

• High school or equivalent (Required)

Experience:

• Administrative or legal: 3 years (Required)

Location:

• Scottsdale, AZ 85258 (Preferred)

Ability to Commute:

• Scottsdale, AZ 85258 (Required)

Work Location: In person