Field Administrative Assistant

As the Field Administrative Assistant, you will be responsible for answering mail distribution, flow of correspondence, requisition of supplies, as well as general office support with a variety of clerical activities and related tasks. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This is a full-time position on a construction job site in Norfolk, VA. Days and hours of work are Monday through Friday 6:30 a.m. – 3:30 p.m. This is a non-exempt position. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Travel is minimal.

Physical Demands

• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
• Requires the ability to occasionally lift office products and supplies, up to 20 pounds.
• Use hands to handle or feel to operate a multi-line phone system.
• Must be able to read, write, hear, interact, and communicate with all types of personnel.

Immediate Supervisor

Onsite Project Manager

Duties and responsibilities

• Establishes, develops, maintains and updates filing system. Retrieves information from files when needed.
• Maintains employee areas of the office, to include copier and break room areas.
• Collect and analyze weekly timesheets, before entering into Foundation system, as well as sort and distribute paychecks.
• Enter, verify, and review timekeeping information for completeness.
• Enter, collect, and distribute Job Cost and Quantity Reports, Quarterly Reports, track time off/overtime, and process Weekly Recap Report
• Facilitates Assure ID Badging for Safety
• Assists Project Manager, Site Superintendent, Field Engineer, and other field staff.
• Clerical duties such as photocopying, faxing, filing, and collating.
• Other duties as assigned.

Requirements

• High School Diploma
• Must have 1-2 years of administrative experience in a busy office.
• High degree of accuracy and attention to detail
• Strong Excel experience preferred.

The Company believes in hiring, promoting and compensating employees without regard to race, color, national origin, age, gender, religious preference, marital status, sexual orientation, handicap or disability, veteran status, or pregnancy or any other basis protected by law. We are committed to equal employment practices and comply with all laws, regulations and policies related to non-discrimination. This policy applies to all aspects of employment - recruitment, selection, job assignment, promotion, transfer, layoff, recall, compensation, discipline, termination and access to benefits and training.

Duties, responsibilities, and abilities may change at any time with or without notice.