Job Title: Executive Assistant

Location: Onsite in Cleveland OH 44113

Duration for now: 3 months (with possible extension/ temp to hire for the right candidate)

· Top qualifications - 5 years of experience supporting executive level management

· Completes work in fast paced, changing environment without compromising accuracy

· High volume travel booking (can have multiple changes and multiple legs for trips)

· Highly proficient in managing multiple executives’ calendars including scheduling of clients and internal employee meetings within Outlook

· Microsoft Suite experience (proficient in Word, Excel, PowerPoint, Teams) Concur, Workday, and Salesforce Experience a plus

Responsibilities:

· Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handles confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Handles incoming inquiries, research and communicates in a professional and timely manner. Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed. Prepares materials for meetings as requested. Coordinates various calendar events. Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality. Other duties/projects as requested.

Essential Job Functions:

· Under general supervision, provides administrative support to the leadership team to include the executing, maintaining, and coordinating complex calendar of meetings and travel.

· Interacts with senior leaders and executives within the organization and with outside professional organizations.

· Highly proficient in managing multiple executives’ calendars including scheduling of clients and internal employee meetings within Outlook.

· Heavy travel scheduling experience which includes, booking trips that require multiple segments, making sure meetings do not overlap with travel requirements as well as handling last minute travel changes.

· Provides superior client service during all interactions with clients, vendors, internal partners, and teammates.

· Strong verbal and written communication skills and the ability to work in a team environment.

· Effectively and decisively communicates on assignments to limit the need for multiple interactions with segment head and/or staff.

· Professional liaison that facilitates information flow, using clear and fact-based communication

· Anticipates deliverables for upcoming milestones and is prepared with information.

· Handles HR related tasks which includes onboarding/offboarding new hires, system access, timecards, purchasing and expenses.

· Handles confidential information and documents with discretion.

· Collects, compiles, and analyzes moderately complex data and information for inclusion in reports and presentation materials; also includes general running of reports as needed.

· Performs proactive problem research and assists in resolution.

· Manages day-to-day office operations, composes written communications as needed.

· Completes work in fast paced, changing environment without compromising accuracy.

· Clearly and immediately communicates and elevates any problems/issues.

· Assists with special projects for events, new processes, or presentations as they arise.

REQUIRED QUALIFICATIONS:

· High School Diploma or Equivalent experience

· 5 years relevant experience supporting executive management.

· Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams

· Preferred knowledge of Workday, CWT (travel system) and Salesforce

· Reliable, proactive, and self-motivated

· High-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment.

· Ability to engage with Executive Level Management

· Excellent written and verbal communication skills

· Strong organizational and time management skills

· Exercises sound judgment, discretion, and confidentiality in all matters

· Takes initiative and works independently on routine as well as more complex matters.

· Proven ability to manage multiple calendars and projects at one time.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

About the Company:
US Tech Solutions

US Tech Solutions is a global firm supplying IT services, on-demand talent sourcing and workforce management solutions. A certified Minority Business Employer, we are a partner to over 85 of the Fortune 500® across industries, delivering successful talent acquisition and governance programs since 2000.A global footprint, supplemented by local offices, means we’re small enough to care with the strength to deliver. We have a growing community of 9,000 people on assignment and an active database of 23 million candidates. Partnering with USTECH SOLUTIONS brings on-demand talent within reach. With a client retention rate of 97%, US Tech Solutions has demonstrated the ability to consistently provide exceptional service.As a minority-owned business we’re proud to promote the values and rewards of diversity and inclusion. Diversity is a key component of our corporate culture, as evidenced by the fact that both our leadership team and broader workforce are highly diverse. We pride ourselves in our ability to attract and retain a diverse workforce that is a reflection of the needs of our clients and of the marketplace at large.

Company Size:
2,500 to 4,999 employees

Industry:
Staffing/Employment Agencies

Founded:
2000

Website:
https://ustechsolutions.com/