Whether you're looking for a collaborative team setting, a career path that can lead to leadership, an excellent work-life balance, or experience with an industry leader, our Administrative Assistant opportunities offer many ways for you to get involved!

UPMC Hillman Cancer Center is hiring a full-time Administrative Associate, Intermediate to support our Radiation Oncology department in Shadyside. This will be a Monday-Friday, daylight position 6:30 am - 3:00 pm. No evenings, weekends, or holidays are required!

The Administrative Assistant will be responsible for making and scheduling patient appointments in an efficient and timely manner, checking patients in and out, chart prep, document scanning, as well as obtaining and entering complete demographic and insurance information. This individual will also be assisting patients in person and on the phone, providing information, and communicating with various departments.

We don't just take care of patients — we take care of our team, too. Check out our blog here, highlighting some of the benefits you'll receive as a UPMC employee! 

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for the Supervisor regarding the topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Respond to routine questions, screens, and directs visitors to appropriate staff members.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify the content of email on behalf of department head, reads and answers correspondence).