Req #: 230631 Department: DIVISION of CAMPUS COMMUNITY SAFETY: POLICE DEPT Job Location: Remote/Hybrid, Seattle Campus Job Location Detail: open to hybrid work schedule (combination in-office remote) Posting Date: 02/02/2024 Closing Info: Open Until Filled Salary: $4,218 - $6,327 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The new Division of Campus Community Safety (DCCS) unifies front-line public safety units across the University for a holistic approach to campus community safety, innovation in approaches, and clarity in leadership responsibility and accountability. Key units include UW Emergency Management, SafeCampus and the Seattle campus UW Police Department. Division staff work daily in partnership with units across and outside the UW system to both create safer, welcoming campus environments, prepare for potential natural or human-made disasters, and respond appropriately to incidents.
Safeguarding the academic community with P.R.I.D.E.
The University of Washington Police Department (UWPD) has the exclusive responsibility to act upon law-enforcement matters and perform police functions for the Seattle Campus of the University of Washington, 24 hours a day. Police Officers at the UWPD respond to public calls for service within a very diverse community, providing community-oriented law enforcement services to the campus and nearby areas, enforcing state laws, city ordinances, and University regulations. Police Officers conduct criminal and traffic investigations, make arrests, prepare necessary documentation and testify in court. Officers also provide for the safety and security of persons and property at University events and attend community meetings. Watch ourUW Police videoto meet us and see what it is like to work on the Seattle campus.
We have an outstanding opportunity for anExecutive Administrative Assistant.
Reporting to the UW Police Department Chief of Police, the Executive Administrative Assistant performs high-level executive administrative support to the Chief of Police and the Deputy Chief and manages the day-to-day administrative operations for the department. This position also supports special projects and initiatives for UWPD’s Leadership team.
The Executive Administrative Assistant to the Chief of Police and the Deputy Chief proactively manages daily responsibilities for the Command staff and serves as a central point of contact to internal and external entities while maintaining a high level of confidentiality in all matters related to administrative operations.
The Executive Administrative Assistant to the Chief of Police must be able to manage the day-to-day administrative operations for Command staff. Managing this work requires a good working relationship with department leadership and members of their teams; the ability to convey information clearly and professionally both internally and externally; resilience and stability in stressful situation; and a high level of judgement, sensitivity, tact, and diplomacy, particularly when handling confidential matters that are critical to the University.
The Executive Administrative Assistant must navigate the complexities of a high-impact and visible organization with professionalism and a commitment to upholding the values and mission of the UW Police Department. The successful candidate will demonstrate strong problem-solving and organizational skills, and complete projects and assignments with minimal supervision to meet critical deadlines.
The Executive Administrative Assistant position significantly impacts the efficiency and effectiveness of the UW Police Department. This position’s responsibilities will extend across operational, strategic, communicative, and resource management domains; the impact of this position is integral to the University’s efficiency, reputation, and ability to both create safer, welcoming campus environments, prepare for potential natural or human-made disasters, and respond appropriately to incidents.
Duties & Responsibilities
Executive Administrative Support to the Chief of Police and the Deputy Chief (50%)
• Provide executive-level administrative support to the Command staff, which includes the Chief of Police and the Deputy Chief, while maintaining a high level of professionalism, customer service and responsiveness in dealings with all department clients. This involves direct contact with heads and administrators of major administrative/academic departments, faculty, staff, students, and the general public.
• Manage communications for the Command staff, including screening and triaging correspondence (mail, email, and phone) and applying independent judgement in directly responding to questions/requests or escalating to the Command staff or other Department Leadership team members as appropriate; draft, proof, and finalize letters and other formal correspondence for Command staff signature.
• Directly coordinate the Command staff’s day-to-day activities to ensure effective schedule management; initiate and arrange special conferences, meetings, events, and travel. Ensure Command staff are fully briefed on agenda items and have received all required materials. Research and prepare all necessary briefing documents for the Command staff and anticipate their needs.
• Maintain all Command suite files in accordance with Law Enforcement codes and University policies.
• Advise the Command staff on matters of importance to the Department and make recommendations for action.
• Establish and maintain excellent public relations with all constituencies.
Operational Support to the Department (40%)
• High-level organization and administrative support for the department’s internal and external stakeholders; ability to juggle multiple tasks, priorities, and deadlines through effective time management and organizational skills.
• Effective and frequent communication and collaboration among various teams and proactively and independently following up on priorities and issues to ensure completion.
• Provide well-researched information and data through the preparation of regular reports to support decision-making. This requires analytical skills and the ability to synthesize complex information quickly.
• Serve as the key liaison with the Division on matters related to personnel, hiring, contracts, finances, and other matters. Demonstrate discretion and independent judgment in all areas of operation.
• Maintain accurate records, documentation, and reports and provide historical context as needed; handle all sensitive and confidential information with discretion and professionalism. Ensure the security and confidentiality of all information.
• Other duties as assigned.
Special Projects (10%)
• Manage special projects as directed by the Command staff. Proactively provide regular status reports to the Command staff and other UWPD leadership on projects and issues, highlighting key priorities, identifying challenges, and making recommendations or presenting solutions.
• Establish process for creating and updating Department policies.
Requirements include:
• Bachelor’s degree in a related field and a minimum of 1 year of accumulated professional experience in executive-level support.
• Successful completion of comprehensive background investigation.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Desired:
• Experience working in an academic environment.
• Ability to be flexible, meet deadlines and work independently in a team environment.
• Demonstrated organizational proficiency and ability to prioritize work.
• Demonstrated computer skills with both PC and Mac platforms and proficiency in content management systems (Word Press).
• Proficient with full Microsoft 365 suite, specifically Word, Excel, PowerPoint, Outlook, Teams and SharePoint.
• Outstanding communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
• Knowledge or understanding of law enforcement procedures, policies, and practices.
• Self-motivated, pro-active, adaptable, quick learner with keen attention to detail; able to work at high standards in a high-energy environment.
Working environmental conditions:
• This position is located at UW Police Department in a state-of-the-art building on 15th Ave NE. Must be comfortable working in a police station environment.
• Option for hybrid in-person/remote work schedule, subject to leadership approval
• On an infrequent basis, position may be expected to be available for after-hours urgent calls
APPLICATION AND SELECTION PROCESS
Finalist will complete a criminal history/DOL check, drug screen, fingerprints, and background investigation.
A completed Personal History Statement will be required for those who progress to the Background Investigation Process. Detailed information requested includes:
• Addresses of all residences;
• Personal and Professional References;
• Names and addresses of family members;
• Arrests and criminal history;
• Traffic driving record;
• Military service;
• Employment history;
• Drug use;
• Education history;
• Memberships in professional organizations;
• Financial information;
• Copies of the following documents:
• High school diploma/GED certificate;
• Social Security card;
• Driver’s License / picture ID;
• Birth Certificate (Certified copy);
• Any other documents, certificates, resumes, performance evaluation reports, etc., which show your abilities and training for the position
Application Process:
You will be asked to submit a cover letter AND your response (in a separate “Cover Letter Assessment” to the following (limited to 7900 characters):
“We would like to know more about your experience with diversity, race and equity, and social justice. Please tell us about your experience engaging and working with diverse communities – particularly in the context of your professional, volunteer, or civic work. Please also address efforts you have made or been involved with to foster diversity competence and understanding.”
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization,Cover Letterand/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.