63 Administrative Assistant Jobs in Aiken, SC
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Administrative Assistant
$42k-52k (estimate)
Full Time | Colleges & Universities
11 Months Ago
University of South Carolina is Hiring an Administrative Assistant Near Aiken, SC
Posting Number
STA00373PO24
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Administrative Assistant
Link to USC Market Title
https://uscjobs.sc.edu/titles/131891
Job Level
A2 - Administrative/Operational Support
Business Title (Internal Title)
Administrative Assistant
Campus
Aiken
Work County
Aiken
College/Division
USC Aiken College/Division Level
Department
AIK Visual and Performing Arts
State Pay Band
4
Approved Starting Salary
$37,735
Advertised Salary Range
$37,735
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Basis
12 months
Job Search Category
Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.
Position Description
Advertised Job Summary
Administrative Assistant, Minimum Salary: $37,735 per year, USC Aiken Department of Visual and Performing Arts
Provides administrative support for the Department of Visual & Performing Arts. Performs a variety of administrative duties for the department chair, faculty, staff, and students within the Department of Visual & Performing Arts through scheduling, maintaining required records, bookkeeping, recordkeeping, typing correspondence, and answering the phone. In-depth understanding of the entire Microsoft Office suite, including extensive experience in building & maintaining Excel spreadsheets, database management (ie. PeopleSoft & Banner experience preferred). Will be responsible for making travel arrangements for the faculty of the Visual & Performing Arts department. Ability to communicate effectively, deal courteously with the public, students, faculty & staff. Will train and supervise student employees throughout the course of the year. Knowledge of Microsoft office software. The ability to organize and prioritize work. Ability to make quick decisions. Ability to work with limited supervision. Minimum Requirements: Requires a high school diploma and 1 or more years of experience. May require extended hours including weekends to accommodate scheduled events. Preferred requirements: Bachelor’s degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency. Knowledge of University policies and procedures, University Payroll System and University Accounting Systems. PeopleSoft and Banner experience also preferred. Application Deadline: June 2, 2024. Women and minorities are encouraged to apply. USC Aiken is an AA/EOE.
Minimum Qualifications
Requires a high school diploma and 1 or more years of experience. May require extended hours including weekends to accommodate scheduled events.
Preferred Qualifications
Bachelor’s degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency.
Knowledge of University policies and procedures, University Payroll System and University Accounting Systems. PeopleSoft and Banner experience.
Knowledge of University policies and procedures, University Payroll System and University Accounting Systems. PeopleSoft and Banner experience.
Knowledge/Skills/Abilities
Ability to communicate effectively, deal courteously with the public, students, faculty & staff. Ability to train and supervise student employees. Knowledge of Microsoft office software. The ability to organize and prioritize work. Ability to make quick decisions. Ability to work with limited supervision.
Job Duties
Job Duty
Office Management
- Answer telephone for the department, screen and direct calls to appropriate faculty, take messages, answer telephone inquiries about departmental and university policies, procedures, or events.
- Maintain personnel records, organize departmental files, archive gallery events and departmental performances, and process purchase requests for department chair and faculty.
- Manage and reconcile departmental budgets (including ‘A’, ‘E’, ‘N’, Partnership, and other sources of funding or revenue), serve as liaison for all departmental purchase cards or credit cards, track grant budgets, receive funds for rentals, tickets, donations, or other sources of revenue.
- Supervise student employees assigned as office support and approve timesheets for staff and student employee hours.
- Maintain and replenish office supplies for the department.
- Distribute mail and packages to faculty and staff.
- Coordinate departmental calendar, organize meetings for departmental chair, and keep record of departmental meetings.
Essential Function
Yes
Percentage of Time
30
Job Duty
Hiring & Onboarding
- Process hiring paperwork for all faculty (tenure-track, temporary, and dual employment), staff, and student employees, and payroll forms for both on-campus and off-campus programs.
- Process paperwork for guest artists, musicians, models, and others contracted services for the department.
- Assist department chair in providing new faculty and staff with access to university e-mail, phone, academic support, and keys to needed classrooms and supply cabinets.
Essential Function
Yes
Percentage of Time
25
Job Duty
Office support
- Provide assistance answer phones, taking messages, selling tickets, answering patron questions, or serving as a liaison on behalf of the Etherredge Center staff.
- Provide other duties, as needed, for Etherredge Center staff.
Essential Function
Yes
Percentage of Time
10
Job Duty
Other duties as assigned by department chair to include but not limited to:
- Assist with duties that promote university, college, and departmental mission, vision, or strategic goals.
- Assist with organization departmental activities, as appropriate.
- Support faculty research and creative practice, preparation of academic materials, reports, and functions.
Essential Function
Yes
Percentage of Time
10
Job Duty
Purchasing and Processing
- Order classroom and office supplies for departmental faculty, process purchase orders, and serve as departmental liaison with vendors and suppliers.
- Process reimbursements for faculty and staff.
- Make travel arrangements and process travel authorizations for department chair, faculty, staff, and students.
- Ensure purchases and reimbursements follow university policy and are allocated to the appropriate account and chart string.
Essential Function
Yes
Percentage of Time
25
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Job Open Date
05/08/2024
Job Close Date
06/02/2024
Open Until Filled
No
Special Instructions to Applicant
In addition to completing the online application, please also upload your resume and a separate cover letter.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 2, 2024.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 2, 2024.
Quicklink for Posting
https://uscjobs.sc.edu/postings/168171
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Colleges & Universities
SALARY
$42k-52k (estimate)
POST DATE
06/21/2023
EXPIRATION DATE
06/02/2024
WEBSITE
sc.edu
HEADQUARTERS
COLUMBIA, SC
SIZE
7,500 - 15,000
FOUNDED
1801
TYPE
Private
CEO
HARRIS PASTIDES
REVENUE
$1B - $3B
INDUSTRY
Colleges & Universities
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