Department: The Ballmer Institute for Children's Behavioral Health
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $20.15 - $30.45 hourly
FTE: 1.0

Review of Applications Begins

May 15, 2024; position open until filled

Special Instructions to Applicants

Department Summary

Position Summary

The Ballmer Institute seeks a detail oriented, adaptable, organized, and communicative individual to provide administrative support.
The Academic Program Coordinator (APC) will be responsible for a broad set of assignments related to the Ballmer Institute academic operations and administration portfolio. This position will require the ability to work independently, demonstrate sound judgment, and exercise creative problem-solving skills while providing exceptional administrative support. Responsibilities include leading student admissions, enrollment, course approval, course scheduling, field clearance, registration operations, degree completion, and related activities for all Ballmer Institute academic programs.
Additionally, the APC will manage academic events including creating and sending formal communications internally and externally, manage complicated travel for faculty, students, recruiters, and special guests, and provide senior-level project management.
This position will report directly to the Senior Director and Chief of Staff and will have an essential role in a growing institute.

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secreterial such as: intepretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of training and experience.
• One year of postsecondary education may be substituted for one year of experience.

Professional Competencies

• Effective communication skills.
• Customer service skills.
• Attention to detail and ability to gather and accurately analyze information and documentation.
• Ability to work collaboratively with others and maintain positive working relationships.
• Ability to successfully multi-task around shifting priorities and high work volumes.
• Commitment to maintaining confidentiality and discretion.
• Commitment to equity and inclusion in the workplace, such as by actively supporting the university’s affirmative action and equal opportunity goals and plans, and by supporting all aspects of the university’s diversity plan.

Preferred Qualifications

• Bachelor’s degree.
• Professional experience in a higher education environment or other large public organization such as federal/state government.
• Experience with Banner, GradWeb/Slate, and CourseLeaf (or similar systems).

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

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