• Recruit and schedule Dole Institute Student Advisory Board members to volunteer for evening events/programs/etc.
• Orient volunteers with their duties at the program and choose volunteer to do student introduction.
• Reach out to student workers for their availability at the beginning of the semester and schedule 3-4 student workers to work at each event. Also, do so when new events are added.
• Prepare slides about upcoming events/volunteer opportunities for monthly SAB meeting.
• Promote evening/afternoon programming in SAB GroupMe.
• Design program handouts using InDesign and get the handout approved by the Director and Director of Programs and Student Affairs.
• Identify potential SAB members for pre-event dinners each semester based off involvement and who has not yet been previously invited.
• Send a reminder email to SAB volunteers and dinner guests ahead of the program to get confirmation of attendance.
• Ahead of each program, print pre-approved program handouts, create entrance sign, print volunteer name tags, print dinner-guest name tents, event sign in sheets, create reserved seating tents, and assemble goodie bag for guests.
• During program, check in dinner guests, take flag photo, make sure media release is signed, display entrance sign, print student introduction, record headcount, work Q&A, and assist with light cleanup. Also, monitor dolequestions@ku.edu as needed during Q&A.
• Collect student sign-in sheets from all events and give the community sign-in sheets to the Development Specialist.
• Manage records of event attendance on the G-drive, including SAB attendance and volunteer numbers using headcounts and sign-in sheets.
• Work with other Dole Institute staff using SAB members statistics to determine awards for end of the year SAB Banquet.
• Create/edit the run-of-show when needed.
• Schedule and attend weekly marketing meetings with other student workers.
• Assist other student workers with their respective events.
• Assist Dole Institute staff in various administrative duties as assigned, including: spreadsheet preparation, mailings, and other duties related to supporting major events during the academic year.

• Served at least one semester and be a member in good standing on the Dole Institute Student Advisory Board.
• Current enrollment of at least 6 hours in an undergraduate or graduate program at the University of Kansas.
• Experience with Microsoft Office and Outlook programs.
• Excellent oral and written communication skills as evidenced by coursework.
• Availability to work evenings on some Tuesdays, Wednesdays, and/or Thursdays.

• Past participation in Dole Institute events or programs.
• Experience with InDesign and/or other Adobe Creative Cloud computer programs.
• Experience in event planning.
• Eligible for federal work study.

• A cover letter containing an assessment of your skills related to the required and preferred qualifications
• A resume or curriculum vitae.

Contact Information to Applicants

Advertised Salary Range

Work Schedule

Anticipated Start Date

Posting Information

• Posting ID: 26722BR
• Department: Dole Institute of Politics
• Primary Campus: University of Kansas Lawrence Campus
• Reg/Temp: Temporary
• Employee Class: S-Student