Program Coordinator (Scholarship Coordinator) - College of Business

Hiring Department: Business Administration Admini

Location: Chicago, IL USA

Requisition ID: 1022589

Schedule: Monday - Friday, 7.5 hours per day

Workplace Type: Hybrid

Posting Close Date: December 15, 2023

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

The Scholarship Coordinator is responsible for the college's internal and external scholarship opportunities and award processes. The coordinator will work with multiple units, including the office of Development, undergraduate and graduate Student Services, the college budget office, college academic departments, external entities and the office for Financial Aid and Scholarships to manage the award process from identification of award to the processing of scholarships to individual student accounts. Acts as liaison between faculty/staff, students, and other units to provide information and resources regarding scholarship activities and programs.
Duties & Responsibilities:

• Work with the college Advancement team and the Director of Resource Planning and Management to identify and manage scholarships and awards from external donors and corporate partners, including review of available funds, coordinating with appropriate advancement staff to ensure that the donors’ intent in honored, and assist with follow up on ensuring that funds are available for awards to students.

• Develop and manage the scholarship cycle from initial marketing through award disbursement and stewardship, including student application process, presenting workshops to students and management of marketing channels to students.

• Create and communicate policies, procedures, deadlines, opportunities, to all stakeholders in the scholarship process.

• Serves as chair of the college scholarship committee that reviews student applications, including coordinating application evaluation.
• Supports students in identifying and preparing applications for external scholarship opportunities not managed by the college.

• Works with Advancement to produce and provide stewardship information related to scholarships to support advancement efforts.

• Works with the Office of Financial Aid to process scholarship awards made by the college, ensuring student eligibility and compliance with all relevant policies and procedures prior to award disbursement.

• Reviews student progress and eligibility in order to adjust awards based on meeting the criteria for awards and any relevant university policies.

• Other duties as assigned.

Minimum Qualifications Required:

Preferred Qualifications:

• Bachelor's degree in Business Administration, Education, or related field.
• Three years experience in student affairs, student services or related field in higher education.
• Knowledge of student scholarships and effective coordination of the processes involving multiple units.
• Excellent written and oral communication skills.
• Ability to manage a multi-layered business process.
• Masters in a business field, business administration, education, public administration or related field.
• Leadership experience in student services/development setting
• Managing internal and external scholarship application and awarding practices in a higher education setting.
• Knowledge of the advancement in higher education as it relates to working with donors.
• Knowledge of higher education IT platforms to award scholarships accurately and effectively.
• Record of accomplishment in student scholarship award process working with multiple stakeholders across units.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation