Human Resource Assistant - Dentistry Human Resources

Hiring Department: Dentistry Human Resources

Location: Chicago, IL USA

Requisition ID: 1024287

Posting Close Date: April 4, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

Under general supervision of the Director of Dentistry Human Resources Operations, the Human Resources Assistant performs program/operational and human resources activities of the Dentistry Human Resources Department.
Duties & Responsibilities:

• Responsible for answering the main line in a welcoming manner, handling general inquiries, calendaring and serves as a liaison for Human Resources Associates.
• Retrieves employment applications, schedules interviews, escorts candidates to interviews and verifies references in support of HR Associates.
• Processes human resource transactions by the required deadline dates.

• Responsible for clerical functions for the Dentistry Human Resources Office and supports HR Associate/Director with special projects and technical reports
• Assist for all activities related logistical planning for Supervisor Training Seminars, College of Dentistry Staff Retreat, Lunch and Learns for Staff, meetings, and events
• Responsible for maintaining College personnel file room, electronic personnel files, conducts audits of personnel files, works with the Records and Information Management Services to ensures disposal schedule is followed
• Responsible for creating picture identification badges for temporary staff, orders College Hang Tags and pick up IDs from ID office

• Responsible for returning keys, laptop, IDs to the appropriate offices and obtains signature of receipt via established college form.
• Backup to update College of Dentistry HR website and job postings.
• Processes P-Card and TEM transactions and ensures transactions are in compliance OBFS policy and procedures.
• Processes HR related expenses such as payments, cash receipts, vouchers, and requisitions; confirms payments have been processed to completion.
• Posts job ads in external recruitment sites/publications and ensures that they are in compliance with University policies and procedures.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. High school diploma or equivalent.

2. Any one or any combination totaling one (1) year (12 months) from the following categories below:

A. course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)

B. work experience performing basic human resource/payroll or general office support duties.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation