College of Community Innovation and Education:
The UCF College of Community Innovation and Education brings together academic programs, centers and institutes focused on building stronger communities and elevating the human experience. The college is home to a wide variety of disciplines, including counselor education and school psychology, criminal justice, educational leadership and higher education, learning sciences and educational research, health management and informatics, legal studies, public administration, and teacher education. Our established public and private partnerships allow UCF researchers to partner with leaders in the industry, creating countless opportunities for students and faculty to work on innovative solutions to complex social issues that affect communities throughout Central Florida and beyond.
The Opportunity :
UCF's College of Community Innovation and Education (CCIE) is currently accepting applications for an Administrative Assistant I. This position is responsible for maintenance of the CCIE personnel files, directories, and search records. This position will also provide administrative support to both the main campus and the downtown campus suites for the College of Community Innovation and Education's Dean's Office.
Responsibilities:

• Responsible for the day-to-day administrative and clerical support of both CCIE Dean's Office.
• Responsible for management of the college's record retention efforts for personnel files/records via ViewStar for all staff and faculty.
• Create and maintain new, current, and past employee files/records.
• Upload employee documentation to shared databases.
• Retrieve employee records upon request.
• Partner with the CCIE Human Resource Business Center to ensure the accuracy and confidentiality of records.
• Manage and retain paper-based and electronic records held within the CCIE Dean's Office to comply with state regulatory developments concerning record retention.
• Assist with the coordination, planning, organization, and preparation for activities, luncheons, and special events hosted by the CCIE Dean's Office and areas under the dean's office umbrella, including set-up, breakdown, check-in, note taking, and additional tasks and/or projects as needed.
• Serve as primary point of contact to greet guests, address and route questions about academic programs, services, and provide resources to visitors, students, parents, faculty, staff, and/or community members, who walk into or call CCIE.
• Serve as the back-up to support the Dean, Associate Deans, and Assistant Dean in the absence of their administrative support.
• Supervise undergraduate student workers.
• Coordinate recruitment efforts, hiring, onboarding process, training, and offboarding.

Minimum Qualifications :
High School Diploma or Equivalent and 0 years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information
Preferred Qualifications :

• Experience managing a front desk and working independently.
• Outstanding customer service skills.
• Strong interpersonal and communication skills, written and verbal.
• Computer skills in MS Office Suite: Word, Excel, PowerPoint, Publisher.
• Some knowledge of Viewstar a plus.
• Ability to organize, multi-task, and prioritize.

Additional Application Materials Required:
In addition to the online application, candidates should upload a cover letter, a current resume, and a copy of the unofficial transcripts from their highest degree.
Please Note: UCF requires all applications and supporting documents be submitted electronically through the Human Resources employment opportunities website, https://www.ucf.edu/jobs/.
Are you ready to unleash YOUR potential?
As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.
Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance
• Flexible work environment
• And more...For more benefits information, view the UCF Employee Benefits Guide click here.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.
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Department
College of Community Innovation and Education (CCIE)
Work Schedule
Monday through Friday 8:00 AM - 5:00 PM
Type of Appointment
Regular
Expected Salary
$15.66 to Negotiable
Job Posting End Date
06-29-2024-12-00-AM
Veteran's Preference:
Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf
Equal Employment Opportunity Statement:
The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.
The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.
As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.
The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.