Administrative Assistant - Housing

Full Time - Days

** Pay rate up to $18.17/hour; based on experience**

United Methodist Communities at Wesley by the Bay, a senior affordable housing community located just blocks from the beach in beautiful Ocean City, NJ is seeking an Administrative Assistant - Housing.

The Administrative Assistant - Housing performs administrative duties and office tasks as assigned. Provides support to the Housing Administrator as well as other departments. S/he is the first point of contact for residents, vendors and visitors, whether by phone or in-person

Requirements for an Administrative Assistant - Housing:

• HS Diploma or equivalent.
• Two years office experience, including AR/AP or bookkeeping work; proficiency with Microsoft Office applications.
• Ability to use common office equipment such as: telephone, fax machine, computer and copier.
• Computer programs including MS Office and Outlook.

Responsibilities for an Administrative Assistant - Housing:

• Operates the business office function; manages the pre-admission process, wait list and assures that all pertinent documents are prepared for re/certification. Assists with marketing and move-in/out process.
• Addresses resident issues, maintains resident files to be in compliance and manages the maintenance work orders process.
• Collects and tracks rent and accounts payable and receivable. Interfaces with vendors and contacts vendors for repairs, inspections and preventative maintenance as necessary. Prepares reports, memos, newsletters, correspondence and flyers as needed.
• Uses preventative maintenance software for tracking work orders and related Preventative Maintenance and maintenance activities. Assists in apartment-inspections and follows up on re-inspection for apartments that are not in compliance.

About UMC:

• Our Mission is: Compassionately serving in community so that all are free to choose abundant life
• Certified A Great Place to Work for the last 6 years, we continue to grow and innovate to meet the needs of our residents while building upon our rich history of over 115-years of dedication to the communities we serve
• We offer 4 Full-Service Communities, 5 Affordable Housing Communities and HomeWorks throughout the State of NJ, offering a variety of options from Independent Living, Assisted Living, Memory Care, Long Term Care, Short Term Rehab, home care and more!
• Our company culture at UMC is built on our values of Compassion, Respect, Stewardship and Service.

Benefits offered by UMC for our Associates/Team Members:

• Employer-subsidized Medical and Dental Coverage (eligible at 30-hours per week)
• 403(b) Retirement Savings Program with Employer Match
• Employee Assistance Program
• Tuition Assistance, Professional Development and E-Learning
• Employee Discount Program
• Homeowner/Renter/Automobile Insurance (NJ Manufacturers)
• Generous Paid Time Off Program
• Group Life Insurance (No Cost to YOU!)
• 9 Paid Holidays/Premium Pay when working holidays
• Free uniform items & additional uniform allowances
• Additional great benefits like Vision coverage, Health Savings Account, Voluntary Life Insurance & so much more!

UMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by laws and regulations.