Ultimate Staffing is hiring for a Bilingual Spanish Administrative Assistant for a client near our branch. The pay range is $18-$23 based on experience.

Please apply or email me directly at Thank you.

Responsibilities :

• Respond to employee phone complaints and provide the appropriate resources to address the issues in question;
• Update and distribute company phone list and other employee lists;
• Create and maintain employee Outlook email addresses and passwords;
• Use of Quickbooks for Data Entry;
• Data entry;
• Assist with billing questions;
• Greets scheduled visitors and conducts to appropriate area or person;
• Conducts research, and compiles and types statistical reports;
• Answers and screens telephone calls and arranges conference calls;
• Makes copies of correspondence or other printed materials;
• Attention to detail and accuracy is a must as they will also be entering staff member's notes / assessments into the system;
• Assist Outside Sales team with execution of dealer partner agreements;

Requirements :

• 2 years experience in similar field;
• Must be proficient in Microsoft Word and Excel;
• Ability to set priorities and meet tight deadlines;
• Bilingual (English / Spanish) proficiency in Spanish is required;
• Excellent customer service skills;
• Perform administrative tasks (Data Entry, preparing letters, scanning documents, etc.);
• Ability to monitor deadlines and plan, coordinate and execute assignments;
• Ability to answer multiple calls & transfer in a professional, and pleasant manner;
• Effective communications skills, in writing and verbally;
• Strong organizational and communication skills and attention to detail;
• Bilingual in Spanish

Desired Skills and Experience

Responsibilities :

• Respond to employee phone complaints and provide the appropriate resources to address the issues in question;
• Process e-Verify requests for 18 branch offices;
• Update and distribute company phone list and other employee lists;
• Create and maintain employee Outlook email addresses and passwords;
• Data entry;
• Assist with claims and billing questions;
• Greets scheduled visitors and conducts to appropriate area or person;
• Conducts research, and compiles and types statistical reports;
• Answers and screens manager's telephone calls and arranges conference calls;
• Makes copies of correspondence or other printed materials;
• Attention to detail and accuracy is a must as they will also be entering staff member's notes / assessments into the system;
• Verify insurance;
• Assist Outside Sales team with execution of dealer partner agreements;

Maintaining confidentiality (FERPA regulations & Guidelines).

Requirements :

• 3 years experience in similar field;
• Must be proficient in Microsoft Word and Excel;
• Ability to set priorities and meet tight deadlines;
• Bilingual (English / Spanish) proficiency in Spanish is required;
• Excellent customer service skills;
• Perform administrative tasks (Data Entry, preparing letters, scanning documents, etc.);
• Ability to monitor deadlines and plan, coordinate and execute assignments;
• Ability to answer multiple calls & transfer in a professional, and pleasant manner;
• Effective communications skills, in writing and verbally;
• 2yrs experience as Administrative Assistant;
• Strong organizational and communication skills and attention to detail;

Bilingual in Spanish

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Last updated : 2024-05-14