Description

Administrative Assistant

Company: Hitachi America, Ltd.

Division: Value Integration Division (VID)

Location: Remote / Santa Clara, CA

Status: Project Employee for 12 months

The Company

Hitachi drives Social Innovation Business, creating a sustainable society through the use of data and technology. We solve customers' and society's challenges with Lumada solutions leveraging IT, OT (Operational Technology) and products. Hitachi operates under the business structure of “Digital Systems & Services” - supporting our customers’ digital transformation; “Green Energy & Mobility” - contributing to a decarbonized society through energy and railway systems, and “Connective Industries” - connecting products through digital technology to provide solutions in various industries. Driven by Digital, Green, and Innovation, we aim for growth through co-creation with our customers. The company’s consolidated revenues for fiscal year 2022 (ended March 31, 2023) totaled 10,881.1 billion yen, with 696 consolidated subsidiaries and approximately 320,000 employees worldwide. For more information on Hitachi, please visit the company's website at https://www.hitachi.com/.

Summary

Hitachi America, Ltd., (www.hitachi-america.us) is searching for an Administrative Assistant to assist specialists, coordinators, and management in the Value Integration Division (VID) with the following tasks:

Responsibilities

• Assist specialists, coordinators, and management with purchase order, delivery, invoice, and payment handling activities, including processing SAP documentation and business support activities between Japanese customers and vendors.

• Frequent communication with Japanese organizations change orders, freight shipment coordination, and effective relations with suppliers and customers.

• Scan and file division documents (purchase orders, invoices, payment vouchers, shipping documents, contracts, etc.)

• Perform general office duties (mail distribution, answering and routing phone calls, office supplies, copier and printer paper supply).

• Manage tax forms from suppliers

Skills and Qualifications

• Requires strong computer and Internet research skills

• Minimum of 3 years of experience in an administrative support role is required.

• Must have project coordination experience and be able to work well with all levels of internal management and staff. Sensitivity to confidential matters is required.

• Team player, excellent organizational skills, ability to multi-task and prioritize, and work in a multi-cultural setting.

• Must know Microsoft Word, Excel and Outlook. SAP is required.

• Superior organizational, interpersonal and communication skills.

Our Values

We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn’t impact your ability to do the job, including race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud of Japanese heritage, with our values expressed through the Hitachi Spirit:

Wa – Harmony, Trust, Respect

Makoto – Sincerity, Fairness, Honesty, Integrity

Kaitakusha-Seishin – Pioneering Spirit, Challenge

For California only (as required by California’s Pay Transparency for Pay Equity Act (SB 1162): The expected hourly rate for this position in our California office is $32 per hour. Pay is determined based on a variety of factors including, but not limited to, depth of experience in the practice area. Employees are eligible to participate in Hitachi America’s variable pay program, subject to the program’s conditions and restrictions.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to accommodation@hal.hitachi.com. Queries other than accommodation requests will not be responded to.