Job Description

Client in Los Angeles is seeking an Office Manager to work onsite

Location: Los Angeles, CA
Remote or In Office: In Office
Hours: M-F 8am-5pm
Parking Details: parking is provided
Job Title: Office Manager
Pay: $26/hr-$31/hr
Duration: temporary to hire

Job Description: The Office Manager/Administrator is involved in day-to-day office administration support. Full-time duties and responsibilities include answering calls, making office supplies arrangements, greeting visitors, event planning, liaison for technical support, overseeing office appearance and providing general administrative support for human resources and our employees.

Responsibilities:
* Maintain office functionality, i.e., answering phones, receive guests, assist with upkeep, supply intake and stocking
* Screening general line callers while keeping confidentiality
* Office administration including answering phones, planning, purchasing, lunch orders and general office management
* Administrative support for Human Resources and Chief Operating Officer
* Provide general support to visitors and guests
* Coordinate daily office operations
* Oversee third-party contracts and source and manage office vendor relationships
* Oversee office appearance/housekeeping, including restocking office and kitchen supplies and displays, frequent cleaning and organizing
* Screen and return telephone calls, correspondence and emails
* Conference and meeting planning, including assisting with preparing materials
* Manage incoming and outgoing mail and shipments, sort and route mail, Fedex shipments
* Code all employee expenses in Concur reimbursement platform
* Administration support for management as needed, such as record keeping, formatting reports, data entry, bulk address mailings, expense reports, and other documents requiring computer software skills (e.g. Microsoft Suite, especially Excel)
* Plan and organize company events and activities
* Maintain and renew all required business licenses and office certificates
* Review and streamline office operations policies and procedures
* Consistently review ways to maintain cost efficiencies across the organization

Requirements:
* Excellent time management skills and ability to multi-task
* Ability to prioritize multiple tasks and meet changing priorities and deadlines
* Attention to detail and problem-solving skills
* Excellent written and verbal communication skills
* Outstanding organizational and event planning skills
* Ability to successfully manage tasks independently
* Punctual and responsible
* Ability to keep a professional and friendly demeanor
* Required Education: High School Diploma or equivalent
* Preferred Computer applications: Microsoft Office (especially Excel)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.