Product 360 Creative

Job Description: Office Manager

Position Summary: The Office Manager oversees office operations at Product 360 Creative and supports the Owner/Creative Director in HR, Accounting, and Operations.

Reports to: Owner/Creative Director

Organizational accounting

• Manage and evaluate general office expenses and accounts payable/receivables.
• Develop budget strategies, budget analysis, and reports for review and discussion with the Owner.
• Collaborate with Bookkeeper and CPA to review expenses and budget.
• Anticipate and coordinate insurance and tax payment deadlines.
• Set up and process monthly payroll and 401K paperwork.

Human Resources Management

• Foster and manage relationships with ADP and HR consultants, ensuring HR content is up-to-date.
• Process new hire paperwork and assist with onboarding procedures.
• Track and file employee timesheets, vacation hours, and process time-off requests.
• Provide guidance on group health insurance options and process annual renewals.
• Understand and explain legal policies/notices with the team and enforce regulations.
• Foster a collaborative environment where employees’ concerns are heard and shared with the owner.
• Guide employees through employee handbook, benefits, policies, goals, and other questions that might arise.

Office Operations

• Propose innovative solutions to enhance office efficiency.
• Support Senior Project Manager in various operational tasks.
• Assist with creating invoices using QuickBooks and monitoring project hours.
• Organize physical and electronic files for easy access.
• Utilize data to inform decisions and create strategies for resource planning and budget considerations.
• Assist in writing and proofing new business proposals and client contracts.

General Office Management and Organization:

• Oversee office calendars and related client communication.
• Monitor inventory of office supplies and order new supplies as necessary.
• Ensure office space and paperwork are well-organized.

Qualifications:

• Excellent organizational skills with the ability to create and maintain systems and procedures.
• Strong written and verbal communication skills.
• Proactive problem-solving skills with attention to detail.
• Excellent time management abilities to handle multiple projects and meet deadlines.
• Ability to work independently and communicate effectively across all organizational levels.
• Proficiency in basic math concepts and experience with Excel & Google Sheets.
• Research skills to gather and distill information for decision-makers.
• Familiarity with QuickBooks is a plus.

Job Type: Part-time

Pay: $25.54 - $27.88 per hour

Expected hours: 30 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Work Location: Hybrid remote in Los Angeles, CA 90021