343 Office Manager Jobs in Los Angeles, CA
Clark Hill is Hiring an Office Manager Near Los Angeles, CA
- Supervise the tasks and deliverables for office services and receptionists. Ensure expectations are met and provide feedback and guidance to address any issues.
- Communicate and consistently reinforce all Firm policies and procedures.
- Monitor staff attendance, vacations, and other absences from the office and approves timecards. Identify and document performance issues and provide feedback. In many instances, collaboratively with supervising Attorney and/or Firm HR Director/Manager to resolve interpersonal conflicts and performance concerns through counseling, performance improvement plans and/or termination. Manage employee relations matters (to be more fully defined) in the office, and use judgment on when to escalate to the designated Director or Manager of HR when necessary.
- Coordinate legal support assignments and ensure adequate support coverage for the office.
- Manage the full cycle of office recruitment (non-attorney) for the office including conducting interviews and making recommendations for the selection of non-exempt staff employees and drafting offer letters and initiating background checks. Coordinate with Human Resources (HR) regarding the formulation of offers to targeted candidates. Initiate new employee intake process, including, employee status change requests, and off boarding of departing employees.
- Ensure that all on-boarding steps are effectively and punctually managed to allow for an effective and impactful new hire experience for all new employees and attorneys.
- Optimize planning and utilization of office resources to efficiently and effectively meet office needs.
- Coordinate and provide feedback on annual performance evaluations and compensation for non-exempt staff.
- Assess training needs and propose development opportunities.
- Conduct regularly scheduled staff meetings to discuss firm updates and to field questions from the employees relative to concerns, events, and other office-related issues.
- Coordinates and leads employee recognition and social events for assigned office(s).
- Champion the tenets of a Great Place to Work and foster a positive work environment.
- Conduct exit interviews with all departing staff members, unless otherwise directed by the designated Director or Manager of HR.
- Manage the Office Services teams, either through an outsourced vendor relationship or the employed team.
- Manage and address building issues, security and safety and train in emergency procedures.
- In collaboration with the Senior Director of Operations, act as a liaison between the firm and the landlord regarding any facilities projects, maintenance requests, or issues, participate in space planning and design for office renovations and relocations.
- In collaboration with the Director of Intake and Records and local office Records Administrator, ensure the proper disposition of client files from creation to final storage; play an integral role in client file acceptance and release as per the onboarding and departure policies.
- Provide updates for office business continuity disaster recovery plan as needed and ensure emergency notification system contact information is current.
- Ensure that the office is maintained in good condition, and that all internal and external services supporting the office are functioning effectively. This includes the appearance and functionality of the lobby, conference rooms, occupied and unoccupied offices, break rooms and other common areas.
- Coordinate moves within the office, and work with the Senior Director of Operations to identify required purchases for furniture and other related items, including vendor identification, use and management.
- Coordinate with Systems/Information Technology (IT) department to identify critical, practice specific IT needs and help to ensure that all new and current members and employees have access to the firm’s IT hardware and software tools. When required, work with the IT department to provide necessary approvals for access to the accounts and systems of departed employees (we need to expand upon this and define it more clearly for when they should escalate it to HR).
- Prepare and monitor office budget, making recommendations for cost efficiencies and operational needs.
- Review and approve invoices and expenses for the office, with regard to temporary employees or employment related providing the approval directly to the accounts payable department for processing with a cc to the designated Director or Manager of HR for the office.
- Build and maintain vendor relationships: negotiation of rates, prompt approval and processing of payments; resolution of billing discrepancies; oversight of office and lounge/cafe supplies and services being provided.
- Responsible for administration of the office quick checks process, firm credit card, and attorney trust account.
- Bachelor’s degree and two (2) or more years of Office Management, HR experience or five (5) years combination of education and experience
- Candidates must be professional, have experience in managing others, including directing workload, performance management, training, staffing and recruitment.
- Proficient in all Microsoft applications, including but not limited to Word, Excel, PowerPoint, Outlook, and Document Management System.
- Excellent communication skills, verbal and written
- Excellent prioritization skills with the ability to manage multiple tasks simultaneously
- Excellent organizational skills
- Thorough understanding of the confidential nature of personnel-related work, and ability to operate under a fundamental principle of confidentiality at all times
- Professional office environment
- Interact and work directly with Human Resources, Operations and Member(s) in Charge (local office (s)) related to firm management and operations.
- Daily interaction with all employees, as well as vendors, building staff, etc
- Fast-paced environment
- Occasional stress-related communications
Job Summary
Full Time
Business Services
$76k-100k (estimate)
04/06/2023
05/08/2024
clarkhill.com
AUSTIN, TX
500 - 1,000
1890
THOMAS ANSON
$50M - $200M
Business Services
Related Companies
About Clark Hill
At Clark Hill, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. With locations spanning across the United States, Ireland, and Mexico, we work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals. Clark Hill. Simply Smarter.
The job skills required for Office Manager include Billing, Office Management, Accounts Payable, Onboarding, Communication Skills, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Manager. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Manager positions, which can be used as a reference in future career path planning. As an Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Manager. You can explore the career advancement for an Office Manager below and select your interested title to get hiring information.
Similar Jobs
Popular Articles
