Job Description

Job Duties:

* Offer top-tier administrative assistance to the VP of Development, VP of Construction, Regional President, and other executives as necessary.

* Proactively organize and oversee executives' schedules, emails, calls, and communication, handling tasks like meeting coordination, material creation, and compiling monthly reports.

* Exhibit foresight in identifying potential challenges and conflicting priorities, taking proactive measures to guide the team through such situations.

* Coordinate and plan domestic travel, meetings, and events for the Leadership Team in the Southeast Region.

* Facilitate recurring meetings by preparing and updating documents requiring input from multiple team members, summarizing meeting minutes, and managing action items.

* Execute assignments efficiently under pressure, meeting short deadlines amidst frequent interruptions.

* Cultivate and nurture strong working relationships with senior executives, organizational peers, and staff members, both internally and externally.

* Assist senior leadership in managing assignment timelines and ensuring follow-through.

* Assume the additional responsibility of serving as the primary backup to the Receptionist when necessary.

Requirements:

• 5 years of executive administrative assistance experience
• Bachelor's Degree is highly preferred
• Real estate or construction industry experience would be preferred
• Thrives in dynamic work environments, offering top-notch administrative support
• Exceptional attention to detail, organizational prowess, and expert proficiency in Microsoft Office
• Strong communicator, customer service-oriented, with a track record of handling confidential information and fostering positive relationships

Additional Info:

• Pay: $70K-90K bonus
• Schedule: 7am - 4pm or 8am - 5pm M-F
• Location: Hybrid - 2 to 3 days in office DOWNTOWN Minneapolis
• Type: Direct Hire with full benefits

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.