Job Description

• Provide administrative support to three corporate-level stakeholders, including calendar management and travel coordination.
• Document production activities and manage client file processes, including opening, closing, and conflict resolution.
• Transcribe, type, and proofread documents, ensuring accuracy and adherence to deadlines.
• Assist with business travel arrangements and maintain deadlines for presentations and conferences.
• Manage incoming mail and email, routing to appropriate parties and following up as needed.
• Communicate with clients, attorneys, and paralegals, as required.
• Enter time for associates and paralegals, create time reports, and review monthly proformas for accuracy.
• Set up and maintain client files electronically and in paper format.
• Arrange internal and external meetings using various platforms.
• Coordinate after-hours mail, courier services, and rush word processing.
• Support business development efforts, including managing contacts, client events, and marketing materials.
• Assist with transactional matters, from preparation to post-closing activities, including data room maintenance and document management.
• Manage client and corporate records, submit expenses and vendor invoices, and oversee CLE attendance for associates and paralegals.
• Participate in software and other training to enhance skills.
• Serve as a resource for new associates and paralegals, assisting with procedures and finding applicable resources

Requirements:

• 3 years of corporate legal administrative or executive administrative experience is required
• Proficiency in Microsoft Office Suite
• Develops and maintains a cooperative working relationship with members of the firm, clients and other outside contacts.
• Anticipates and balances the workload based upon general guidelines established. Manages short and/or unpredictable deadlines.
• Understands and conforms to firm policies and procedures.

Additional Info:

• Pay range: $60K-$80K depending on years of experience
• Schedule: Monday-Friday standard business hours
• Location: Hybrid schedule - 2 days in office/3 remote per week

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.