Position Summary

THE FOCUS IS YOU: 

We are looking to add an Administrative Office Assistant to aid our internal leaders and teams as we continue our on-going growth in our Irvine, CA office. Under the general supervision and direction of the Director of Office Administration, the Administrative Office Assistant provides a wide range of administrative and operational support to the high performing China Practice and the office to facilitate the efficient operation of UHY including but not limited to the following:

• Support local office administration, coordinates administrative services including mail distribution incoming/outgoing, shipping and receiving, supply inventory upkeep; and front-line office support
• Schedule meetings, manage calendars, maintain drives and contact lists for UHY using resource management scheduler
• Input expenses for China Group members, assist with engagement letters or financials; liaise with clients (internal or external) on a regular basis and provide superior high-level support
• Provide administrative support to Partners and Principals and regular back up support to assist Administrative Assistant and China Group members with bi-monthly client billing, A/R and collections
• Support the China groups Marketing activities such as maintaining social media accounts
• Assist with other related clerical duties as required by the team
• Miscellaneous ad hoc projects and assignments
• Assist Director of Office Administration as needed

WHAT WE ARE LOOKING FOR

Experience

• 2 years in relevant position
• Public accounting or other professional services environment preferred

Skills

• Fluency in Mandarin preferred
• Outstanding customer service and interpersonal skills
• Ability to handle tight deadlines and manage competing priorities
• Organized and detail oriented with excellent follow through
• Strong knowledge of MS Word, Excel, Outlook
• Strong knowledge of standard business documents
• Previous billing experience a plus
• Previous experience with an accounting company preferred, but not necessary
• Conscientious with a strong work ethic; punctuality is of the utmost importance
• Prompt, courteous, able to see the big picture; able to handle many personalities with poise and professionalism; self-starter/self-motivator; interested in learning new tasks and growing with the company

WHO WE ARE

READY TO DELIVER

We take pride in our ability to combine local knowledge with national, regional, and international skills to provide you and your organization with the best resources possible. We harness the power of our network to empower you to achieve your goals, and to ensure we meet or exceed your expectations and objectives. UHY professionals get to know your business inside and out, and work with a solid understanding of what you need to succeed. Our dedication to delivering top-quality client service guides our every move.

A LEGACY OF COMMITMENT, GROWTH AND SERVICE

We know what we’re doing. We have deep roots in spotting and nurturing growth opportunities that goes back decades. Today, we are a global provider of exceptional service and part of one of the largest accounting, tax and consulting networks in the world. We’re dedicated to serving clients ranging from the dynamic middle-market to Fortune 500 companies. We believe that having a strong entrepreneurial mindset is key to growth, and we bring that mindset to every client experience.

AN ALTERNATIVE PRACTICE STRUCTURE TO BETTER SERVE YOU

A licensed CPA firm, UHY LLP offers audit and other attest services to public and private companies. UHY Advisors provides tax and consulting services, to a variety of business sectors.

Reach out to us today to learn how we can help you.

WHAT WE OFFER

• Great Culture | Team-like culture of a small office with the benefits of a large firm
• Competitive Compensation | Based on the role, credentials, and experience
• Comprehensive Benefits | We offer group health insurance, dental, vision, 401K, PTO

For job postings in our Irvine, CA location, we are required by law to include a good faith salary range for every job, promotion, and transfer opportunity. This range considers many factors, including but not limited to a candidate’s knowledge, job specific skills, experience, licensure, and certifications. A reasonable estimate of the current range for this position is $50,000 to $70,000.

Tasks

Skills