UBMD Emergency Medicine, a large, university based medical practice plan, is accepting applications for a full-time Administrative Assistant for its Administrative Offices in the downtown Buffalo Medical Campus.

Pay range - $41,600.00 - $47,840.00 (This position is Salaried, Non-Exempt)

Primary Duties and Responsibilities:

• Answering main phone line, greeting and supporting visitors, and validating parking.
• Handling mail and postage.
• Ordering office supplies and maintaining shared office areas.
• Meeting set up including reserving and prepping room, ensuring working technology is available, ordering meals and refreshments.
• Processing and submitting monthly department contract invoices.
• Receiving, processing and submitting Resident check reimbursement requests.
• Assisting Medical Student Program, ensuring students have access to sites, and acting as liaison between students and Medical Student Director.
• Assisting with event planning.
• Ad hoc assignments as necessary.

Skills and Abilities:

• Excellent internal and external customer service focus.
• Excellent written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to generate routine reports and correspondence.
• Proficient keyboarding skills.
• Proficient use of Microsoft Word, Excel, and Outlook. Other MS Office product experience is a plus.

Education and Experience:

• Associate's degree, bachelor’s preferred
• Minimum 3 years progressive secretarial/administrative support experience

Benefits:

• Health insurance
• Dental insurance
• Generous Retirement plan
• Flexible Spending/Health savings account
• Life Insurance
• Paid time off
• Full time, 4-day work week, 32-40 hours/week

Job Type: Full-time

Pay: $41,600.00 - $47,840.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person