Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1; OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law.*
Candidates must demonstrate adequate keyboarding skills by prior service in a keyboarding title OR successful completion of a Keyboard Specialist performance test.

• Successful completion of a two-year traineeship leads to appointment as an Administrative Assistant 1, SG-11.

NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Civil Service website (www.cs.ny.gov) to determine transfer eligibility or contact OGS Human Resources for your transfer options.

The incumbent to this position would be responsible for, but not limited to the following:

• Assist Supervising Investigator and Director of Enforcement as needed.
• Open, stamp and disperse Enforcement’s incoming mail and faxes.
• Maintain office coverage, answer the main Enforcement line, transferring calls to the appropriate person in Enforcement or another appropriate department.
• Handle incoming complaints received by telephone and prepare written memos of complaint.
• Photocopy materials as directed by Supervisor (ex: training handouts, material received on books and records investigations, etc.).
• Assist with emailing electronic copies of the Manual for Law Enforcement to police agencies.
• Assist in Maintaining the Enforcement vehicles.
• Maintain and oversee the assignment of hand-held portable radios and batteries.
• Open Enforcement cases in Compliance as directed by Supervisor.
• Process completed cases to the appropriate Bureau.
• Scan all documents relating to a case before it is distributed to the investigative staff.
• Type/mail certified mail letters and referral letters as requested by Investigators.
• Open DCJS Arrest Notification cases as directed.
• Draft Letters of Advice.
• Open UL (unlicensed premises) cases in the Assignment Tracking System and maintain complaint log for same.
• Open cases in Assignment Tracking System regarding meetings, trainings, and Joint Actions with PD.
• Open cases in Assignment Tracking System regarding service of revocations, cancellations, and suspensions.
• Place holds on revoked, cancelled, or suspended licenses in workflow as reported by Investigators.
• Return suspended licenses and removes holds in Workflow.
• Update case status for all assignments opened in the Assignment Tracking System.
• Create charts, tables, and forms commonly used by Investigators.
• Maintain file of all Teen Night Notifications received.
• File completed reports in appropriate cabinets.
• Provide various administrative duties as required including, but not limited to, maintenance of administrative files for the Enforcement Unit.
• And act as liaison between other business units (Licensing, Legal and Administration).
• Import digital photos into cases.
• Order and process transcript request.
• Maintain and oversee Enforcement staff required trainings.