The Arc Erie County New York has been supporting children and adults with disabilities, and their families in achieving their desired quality of life by creating opportunities through comprehensive services for over 65 years.
Come Achieve with The Arc Erie County!
Job Title: Administrative Assistant
Location: 2643 Main Street Buffalo, NY
Shift: Full Time- 40 hours per week Mon-Fri 8:00am-4:30pm
Duties:
Answer incoming phone calls
Greet visitors at front desk & ensure proper check in
Basic reports filing and file maintenance
Requirements: High School Diploma w/ (1) yr Full Time Paid experience in office management
As our Administrative Assistant, you’ll also receive:

• Affordable Benefits (Medical, Dental & Vision)
• Great Work-Life balance
• On the job training
• Opportunities for advancement

See our full Job Description listed below
Job Description
Job Title: Administrative Assistant
Department: Administration
Job Grade: 2
Job Code: 330
Position Summary:
The Administrative Assistant is responsible for administrative support work in the areas of typing, data entry, maintenance of a variety of databases, dissemination of information, preparation of reports, receptionist duties including answering phones and directing visitors, and other duties as assigned.
Reporting Relationship:
Reports directly to the Administrative Coordinator.
Job Duties and Responsibilities:

• Types and develops correspondence, memos, reports and other related materials.
• Data entry and database maintenance of various program requirements including program payrolls, property and liability claims, incident reporting, and various related invoices/bills.
• May handle reconciliation of departmental petty cash receipts and distribution.
• Distributes all incoming U.S. Postal Service mail utilizing various lists to ensure proper distribution. Accepts all appropriate incoming packages and notifies receiver of same.
• Prepares the outgoing U.S. Postal Service mail by placing the correct amount of postage on the item and by placing stamps on the return envelopes. Travels to post office as assigned.
• Responsible for file maintenance in many areas across the agency to include bulk filing and scanning operations.
• Compiles data for informational reports and disseminates same on a routine basis.
• Maintains inventory of office and copy machine supplies and requisitions needed items.
• Maintains various office records and updates routine lists.
• Maintains updated list of all building staff and their in/out status and time of return.
• May fulfill general reception duties at various areas across the agency. Expected to greet and direct all visitors and answers and directs incoming phone calls in a courteous and professional manner.
• Utilizes internal security system to ensure that all visitors enter the building through the appropriate door.
• Transmits all outgoing faxes and properly directs all incoming faxes to the appropriate person.
• May assist with matters related to various Risk Management, Safety and Insurance matters.
• Other duties as assigned.

Qualifications and Education Requirements:
Associate’s Degree PLUS prior administrative office experience preferred
OR
High School diploma PLUS one year administrative office experience preferred
PLUS
Proficient knowledge of Microsoft Word, Excel and Outlook email.
Essential Job Functions:

• Physical demands and Exposure Risk outlined on attached form (A)
• Mental Requirements:

The ability to read, write, analyze, be perceptive/comprehensive, show good judgment, have good decision making skills, independent action, planning & prioritizing and follow directions. Work independently as well as cooperatively with others. Must be able to meet job-related deadlines accordingly.

• Human Relations Skills:

The ability to communicate with individuals in a positive manner. Receive supervision instruction in a positive manner. Adhere to and administer Agency’s policies, procedures, rules and regulations. Maintain a professional attitude and appearance at all times.

• Equipment Operation:

Proficient in the operation of the computer, copier and facsimile machine.
Agency Principles:

• All staff members will assure and demonstrate the promotion of fundamental rights and protections for the people that we support. These include practices that treat people with dignity and respect at all times, ensure safety, best possible health/well-being and provide the person with continuity and personal security through the use of natural supports, positive relationships and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome.
• Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues and members of our community.
• Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position.

This position is NON-EXEMPT from the overtime requirements of the Fair Labor Standard Act.
The Arc Erie County New York retains the right to change this job description at any time.
I have received and reviewed the above job description and essential physical demand form.
I can perform the assigned job duties. I agree to the job responsibilities therein.
______ WITHOUT reasonable accommodations.
_______WITH reasonable accommodations.
If a reasonable accommodation is needed, please explain:
__________________________________________________ ___________________________
Signature Date
“The Arc Erie County New York is an Equal Opportunity Employer”
The Arc Erie County New York is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.