The Saturn Club

Administrative Assistant

About The Saturn Club:

Saturn Club is Western New York's premier private social club, offering recreation, fine dining, fitness programs, member-friendly banquet facilities, and meeting rooms.

Objectives

Are you a creative and composed Administrative Assistant with a love for organizing and a desire to work in a private club? Apply today!

The Saturn Club is looking for an Administrative Assistant to perform a wide range of administrative and office support activities and facilitate the efficient operation of the organization. The Administrative Assistant will report to the Director of Marketing and Membership and assist coordinating member events and corresponding with clients.

Main Job Tasks and Responsibilities

• Reception: Greet visitors and members, direct them accordingly
• Clerical tasks: Photocopying, faxing, mailing, filing (electronic and hard copy)
• Information handling: Respond to inquiries, resolve administrative problems
• Correspondence: Prepare and modify documents, including emails and reports
• Scheduling: Coordinate meetings and appointments
• Meeting management: Prepare agendas, record and distribute meeting minutes
• Communication: Handle incoming correspondence and club phone calls
• Club support: Coordinate committee meetings, assist with events and reservations
• CRM management: Update information in club's CRM system (Jonas Encore)
• Membership: File membership changes according to club protocols

Work requirements

• Must be eligible to work in the United States
• Must be proficient in Word, Excel and PowerPoint
• Knowledge of operation of standard office equipment
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Knowledge of principles and practices of basic office management.

Work Style:

· Customer Service oriented

· Team player across departments, who can work independently

· Strong commitment to timely and accurate work

· Punctual and organized

· Professional appearance and behavior

Job Details

• In-person
• Hours: Tuesday - Saturday from 10 AM - 6 PM (hours may vary depending on need)
• Salary: $20-$25

Benefits

• Medical and Dental Health Insurance with company contribution
• 401(k) retirement plan with employer match
• Paid Time off
• Staff Meal
• Free Parking

The advertised pay range represents what we believe at the time of this job posting, that we would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.

The Saturn club is deeply committed to the principles of equity, diversity, and inclusiveness and seeks to create a pluralistic community for all staff. The Saturn Club is an Equal Opportunity employer. Minorities, women, and individuals with disabilities are encouraged to apply.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

People with a criminal record are encouraged to apply

Ability to Relocate:

• Buffalo, NY: Relocate before starting work (Required)

Work Location: In person