Job Title: Office Assistant

Company Overview:

Join our dynamic team at Turner Bellows Inc., a leading Manufacturer in the Rochester area dedicated to exceeding our customers’ expectations for quality, service, and delivery. We pride ourselves on fostering a collaborative work environment where every team member's contribution is valued. As we continue to grow, we're seeking a proactive and organized Office Assistant to support our day-to-day operations.

Position Overview:

As an Office Assistant, you will play a vital role in ensuring the smooth functioning of our office. You'll handle various administrative tasks, provide support to colleagues, and contribute to maintaining an efficient and productive work environment. This role is perfect for someone who thrives in a fast-paced setting, enjoys multitasking, and has exceptional organizational skills.

Key Responsibilities:

- Manage incoming calls, emails, and correspondence, directing them to the appropriate staff members.

- Greet visitors, clients, and guests in a professional and friendly manner.

- Assist with scheduling appointments, meetings, and conference room bookings.

- Maintain office supplies inventory by checking stock, anticipating needs, and placing orders.

- Handle incoming and outgoing mail and packages, including distribution and shipping.

- Assist in organizing company events, including team meetings, workshops, and social gatherings.

- Assist with basic bookkeeping tasks, such as invoicing, expense tracking, and data entry.

- Provide general administrative support to various departments as required.

Qualifications:

- High school diploma or equivalent; additional qualifications in office administration or related field are a plus.

- Proven experience (minimum one year) in an administrative role or similar position.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.

- Experience with Epicor a plus

- Excellent communication skills, both written and verbal.

- Strong organizational skills with the ability to prioritize tasks and manage time effectively.

- Attention to detail and accuracy in completing tasks.

- Ability to work independently with minimal supervision and as part of a team.

- Professional demeanor and a positive attitude.

- Must consent to and pass a pre-employment background check

Benefits:

- Competitive salary commensurate with experience.

- Vacation

- Paid holidays

- 401(k) Plan

- EZaccessMD

- Employee Assistance Program

Job location: Rochester NY

Typical shift: Mon-Fri 7:30am-4:00pm

Salary range: $18-20/hour

How to Apply:

If you're a motivated and detail-oriented individual looking to join a dynamic team, we'd love to hear from you! Please submit your resume and optional cover letter outlining your qualifications and why you'd be a great fit for the role of Office Assistant at Turner Bellows Inc. We look forward to reviewing your application.

Turner Bellows Inc is an equal opportunity employer and welcomes applications from individuals of all backgrounds. Authorization to work in the United States is required.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Employee assistance program
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative: 1 year (Required)

Ability to Commute:

• Rochester, NY 14606 (Required)

Ability to Relocate:

• Rochester, NY 14606: Relocate before starting work (Required)

Work Location: In person