Description

For more than 60 years, Barton & Loguidice, D.P.C., has served the consulting engineering needs of municipal, industrial and institutional clients across the northeast. We are a growing multi-disciplined firm of professional engineers, architects, environmental scientists, planners and landscape architects headquartered in Syracuse, NY, with branch offices throughout New York, Pennsylvania, Maryland, Connecticut and Maine. B&L specializes in transportation engineering, water supply, wastewater management, solid waste management, land planning and site design, environmental engineering, facilities engineering, land surveying and asset management. B&L is proud to have a family oriented culture, focused on supporting innovation and staff growth to provide inspired solutions to meet our client’s needs. 

We are conducting a search for a full or part-time Office Administrator for our Rochester, NY office. We're seeking a reliable, enthusiastic, organized person who maintains a professional demeanor. 

Duties include:

• Serving as office receptionist including answering phones and greeting clients;
• Managing office support tasks including coordination with property owner for office maintenance activities and building issues;
• Coordinating outside office support services including cleaning services, employee parking, copy machines, etc.;
• Inventorying and ordering office equipment and supplies;
• Managing incoming and outgoing mail/deliverables;
• Assisting with management of fleet vehicles;
• Word-processing, including preparation of reports, correspondence and other documents;
• Organizing and maintaining marketing materials (project descriptions, resumes, and project photos);
• Assisting project managers with organizing, processing, and filing of project documents;
• Managing project data in a web-based, digital filing system;
• Preparing notes and meeting minutes;
• Assisting with project documentation;
• Assisting with marketing materials and proposal development;
• Assisting with organization and set-up of office in-house training sessions and office events;
• Coordinating communications between office and company-wide staff; and
• Assisting in other office and company-wide support tasks as needs dictate.

Requirements

Candidates must be proficient with Microsoft Office Suite (Work, Excel, etc.) and have at least 3 years of receptionist/office experience. This position requires a reliable, enthusiastic, organized person who can manage multiple priorities, communicate well, and work with a diverse group of technical staff.

Estimated Pay Range: $20-24/hour.

Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.

Barton & Loguidice is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability or protected veteran status, and any other basis protected by applicable local, state, or federal law or Executive Orders.