Haley & Aldrich is a 900 person national engineering and environmental consulting firm with creative, technically strong staff who want to work in a collaborative environment to deliver exceptional value to our clients. We look for professionals with a passion for solving even the most complex client problems. This problem-solving ability and opportunity to be a change agent is a vital part of our culture, no matter what level or role a staff member holds.Come join a diverse and talented team here at Haley & Aldrich as an Administrative Assistant. Take advantage of the opportunity to be part of an exciting, growing office and be a valued member of a nationwide administrative team across the country. We are a dynamic company with many different service areas, and we value and support internal growth and development. This is a full-time position in our Rochester, NY office.

DUTIES/RESPONSIBILITIES

The successful candidate will: 

• Act as the “face of the company” by performing front desk/receptionist duties to include greeting all visitors upon arrival and notifying staff; answer main office phone and route calls with high accuracy in a manner that demonstrates culture, values, image, and client service expectations.
• Perform general office managerial duties in a professional manner, including front desk administration tasks, maintaining office equipment to enable production of high-quality client deliverables on-time, and maintaining all common areas, including the front lobby, reception, kitchen/break areas conference rooms.
• Route incoming packages and supplies to the appropriate work group.
• Demonstrate professionalism and possess the ability to work well under pressure and changing priorities; be deadline and detail oriented and have a positive “can do” attitude.
• Deliver administrative support in the areas of creating, editing, and producing hard copy documents and electronic deliverables, with emphasis on providing quality control by reviewing documents for adherence to document standards and for overall grammatical correctness and consistency.
• Provide support in the areas of travel arrangements, registering for conferences and maintaining staff accreditations.
• Provide marketing support such as creating RFP responses and other related documents.
• Assist with Project administration.
• Schedule, coordinate, and support on- or off-site conferences, meetings, teleconferences, and web-ex meetings. This includes, but not limited to, interaction with catering companies and setting up laptops and projection equipment.
• Act as building facilities liaison when any issues arise.
• Successfully take direction and manage multiple priorities with ease.
• Perform other tasks as requested.

SKILLS/EXPERIENCE

• Minimum of 2-5 years of corporate work experience
• Strong attention to detail to deliver high quality work products that meet document standards
• Able to respond promptly and effectively to external and internal clients, and efficiently manage time to prioritize tasks
• Excellent verbal and written (grammar, punctuation, etc.) communication skills and exceptional interpersonal skills
• Must be highly proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI
• Must possess intermediate skills with SharePoint and MS Project
• Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.)
• Familiarity with email & manipulation of files: attachments, CD versions, document management, etc.

About Haley & Aldrich

Haley & Aldrich, Inc. is committed to delivering the value our clients need from their capital, operations, and environmental projects. Our one-team approach allows us to draw from our 900 engineers, scientists, and constructors in more than 35 offices for creative collaboration and expert perspectives. Since our founding in 1957, we have had one goal in all we do: deliver long-term value efficiently, no matter how straightforward or complex the challenge. Visit haleyaldrich.com. Haley & Aldrich is an Equal Opportunity Employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan and a solid benefits package and you can find a detailed list of all our benefits here. Interested candidates should apply online on our Careers page.

The salary range for this position in Rochester, NY is $45,000 - $50,000 annually. Actual compensation will be based upon a variety of factors such as education, related work experience, certificates, skills, and current market conditions. Haley & Aldrich reviews salary ranges each quarter to ensure we are competitive in the current market.

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