In this position you will:

Main Duties and Responsibilities Include:

• Maintains office safety by following security procedures, monitoring logbook, and issuing badges for visitors. Validates visitors are authorized before they gain entry to the TOTE Group floors.
• Validate visitor parking and disbursement of quarterly parking passes.
• Coordination with building management on maintenance service requests.
• Maintains professional appearance of the conference rooms, training rooms and kitchen by tidying areas as necessary and reporting maintenance concerns.
• Provides support for meetings by maintaining conference room calendars, assisting with scheduling along with ordering, receiving setting up and removing food for meetings.
• Daily maintenance and filling of copiers, coffee machines and dishwashers.
• Reviews and codes HR & IT invoices in a timely manner.
• Creates purchase order requisitions for IT (non-hardware related).
• Answers questions about organization and provides callers with addresses, directions, and other information.
• Order and maintain complete stock of all office supplies/office snacks and accuracy of inventory.
• Sort mail, take outgoing downstairs, pickup company mail from downstairs mailbox.
• Address, package, and stamp USPS correspondence and create labels for FedEx & UPS.
• Responsible for issuing new employee badges, parking passes, and taking new employee photos, provides locations for office supplies.
• Assists and supports departments and colleagues.
• Other duties as assigned.

The ideal candidate will have:

• High School Diploma or GED required.
• Computer literate, with the ability to utilize standard software applications and be proficient in Windows and MS Office Suite (Outlook, Word, PowerPoint, and Excel).
• One year office/receptionist experience preferred.

• Friendly with an eagerness to support the organization.
• Ability to professionally operate a multi-line telephone system.
• Excellent verbal and written communication skills.
• Good organizational skills.
• Must be a team player.
• Good customer service skills.
• Computer literate, with the ability to utilize standard software applications and be proficient in Windows and MS Office Suite (Outlook, Word, PowerPoint, and Excel).

Why TOTE?