Administrative Support Assistant II Posting Number req19444 Department Yuma County Office Department Website Link Location Yuma Address Yuma, AZ USA Position Highlights The Administrative Support Assistant II will perform a variety of administrative duties, including document preparation, record keeping, supply inventory and data entry.

The position will interact with clientele, both in person and over the phone. The position will also provide routine posting of financial records and support to the Business Manager.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays;

UA / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Duties & Responsibilities

Administration :

• Screen telephone calls and visitors, referring them to the appropriate office staff or supervisor.
• Create and maintain record-keeping processes and data bases.
• Arrange for facilities and services to conduct conferences, workshops or meetings.
• Gather data and prepare reports.
• Maintain and order office supplies.

Finance and Reporting :

• Produce reports, correspondence, technical documents and forms relative to business activities.
• Produce and maintain spreadsheets and databases.
• Prepare administrative forms and enter on-line functions such as p-card, staff travel, and reimbursements; working with the Business Manager to finalize processing.

Program Support :

• Enter data, produce reports and track fee payments for all programs.
• Assist with composing program documents and newsletters.
• Assist with the DCC process.
• Assist programs with planning and executing events.

Knowledge, Skills & Abilities :

• Knowledge of Microsoft Office software.
• Ability to communicate effectively.
• Organizational skills and attention to detail.
• Ability to interact and work with the public.
• Excellent verbal and written communication skills.

Minimum Qualifications

• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
• High school diploma or equivalent, or equivalent learning attained through experience required.

Preferred Qualifications FLSA Non-Exempt Full Time / Part Time Full Time Number of Hours Worked per Week 40 Job FTE Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $ - $ Compensation Type hourly rate Grade 4 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education / training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade.

Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture.

To learn more about compensation, please review our and our . Grade Range Minimum $ Grade Range Midpoint $ Grade Range Maximum $ Career Stream and Level OC2 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required : Fingerprint criminal background check (security sensitive due to title or department) Number of Vacancies 1 Target Hire Date 5 / 27 / 2024 Expected End Date Contact Information for Candidates Shannon Avalos

Open Date 5 / 7 / 2024 Open Until Filled Yes Documents Needed

Last updated : 2024-05-08