Position Summary:

The Timekeeping Administrative Assistant/Timekeeper tracks participant attendance within the program and while at offsite activities. Maintains multiple databases within the program by entering new and updated customer and account information. Respond timely to inquiries and collects all necessary data for participant tracking and reporting.

Essential Job Functions:

• Maintains participant contact to ensure document submission and program success.
• Assist Career Services team with arranging participant supportive services.
• Maintain professional environment while multi-tasking.
• General office duties, including but not limited to, faxing, copying, and filing.
• Assist in the development of participant sector specific resume.
• Collect documents and provide document receipt to participants as required.
• Completes all necessary paperwork to ensure participant program compliance.
• Schedule’s appointments and completes follow-up appointments for participants.
• Provide accurate instruction to participants prior to taking assessments.
• Serves as an Assessment Facilitator.
• Performs other related duties/projects as assigned. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities.

Education and Experience:

• HS Diploma or GED/TASC required.
• Ability to communicate clearly and effectively both verbally and in writing.
• Highly organized and detail oriented. Proficient in Microsoft Office Skills.
• Ability to work with people from diverse backgrounds and be sensitive to maintaining confidentiality.
• A minimum of 1 year of satisfactory full-time administrative support experience required.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Equal Opportunity Employe