Job Title: Assistant Bookkeeper

Reports To: General Manager

FLSA Status: Non-Exempt

Summary: Creates financial transactions and generates reports from those financial transactions. The creation of financial transactions includes posting information to accounting journals and/or accounting software from client invoices, cash receipts, and vendor invoices. The Company Administrator also reconciles accounts to ensure their accuracy.

Duties and Responsibilities include the following. Other duties may be assigned.

1. Assist with US mail deliver to USPS or shipping station.*

2. Process returned customer checks or default payments (NSF).*

3. Pay vendor invoices in a timely manner.*

4. Pay any debt as it comes due for payment.*

5. Prepare and collect on client accounts monthly.*

6. Ensure that receivables are collected promptly.*

7. Verify and complete bank deposits, deliver deposits to bank(s), and report shortages to the General Manager or Owner.*

8. Conduct a monthly reconciliation of every bank account.*

9. Maintain the petty cash funds.*

10. Issue financial reports to owner(s).*

11. Provide information to the external accountant who creates the company’s financial statements.*

12. Calculate financial analysis of the financial statements.*

13. Maintain an orderly accounting filing system, including scanning.*

14. Comply with local, state, and federal government reporting requirements.*

15. Provide clerical and administrative support to management as requested.*

16. Follow Generally Accepted Accounting Principles (GAAP).*

17. Maintenance of phone system and vendor communications including updating outgoing voice mail messages.*

18. Maintenance of credit card machines and vendor communications.*

19. Verify client invoices generated by staff and cash register ring-ins. Also responsible for any necessary corrections.*

20. Process client refunds.*

21. Monitor and assist with maintenance of security system to ensure it functions as required.*

22. Schedule repair and maintenance appointments of company vehicles as necessary.

23. Support Human Resources Administrator from a financial perspective.

24. Assist with purchasing supplies and equipment as authorized by management.

25. Assist with monitoring office supply levels and reorder as necessary.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word, Google Docs, Microsoft Excel, Quickbooks, Company Email, Online Banking, etc. and Docuware, E-Invoice System, etc.

Education/Experience:

Associate's degree (A. A. / A. S.) or equivalent from two-year college or technical school; or two to four years related experience and/or training; or equivalent combination of education and experience.

Certificates and Licenses:

· Ability to pass MVA criminal background check

Knowledge, Skills, and Other Abilities:

· Professionalism

· Time management

· Attention to detail

· Knowledge of bookkeeping and general accounting practices

· Organization skills

· Oral and written communication skills

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, reach with hands and arms, and talk or hear. The employee is occasionally required to stand, walk, and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, ability to adjust focus, and ability to see color.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Job Type: Part-time

Pay: $15.00 - $16.00 per hour

Expected hours: 16 – 30 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Experience level:

• No experience needed

Schedule:

• 4 hour shift
• 8 hour shift

Ability to Relocate:

• Westminster, MD 21157: Relocate before starting work (Required)

Work Location: In person