About Our Workplace

Temple Adat Elohim (TAE) is a welcoming and vibrant Jewish community located in the Conejo Valley. Our community is a supportive environment committed to social justice and broader community issues, standing together through life’s challenges.

Position Summary

The Administrative Assistant provides essential support to the Early Childhood Center (ECC) Director, all front office functions, and to all other administrative staff and committees. The ideal candidate is someone that can provide exceptional customer service to members, visitors, and vendors, serve as a welcoming presence both in-person and over the phone, while also supporting the efficient functioning of the Temple administrative office. You should be proactive, willing to take on special projects and overflow tasks, and able to ‘jump in’ when needed.

Front Office Duties

• Answer phones, order office supplies, and manage mail and package distribution.
• Assist both new and existing members acquainting them with our services, programs, activities, and campus procedures.
• Maintain accurate records and databases related to membership, donations, and community events.
• Generate, process, and maintain various reports related to life cycle events within the synagogue community.
• Manage correspondence pertaining to donor programs, ensuring timely acknowledgments and updates.

Early Childhood Center (ECC) Support

• Manage all incoming ECC calls and emails daily.
• Perform data entry tasks accurately and proficiently.
• Maintain the ECC calendar for events and activities.
• Create engaging and informative flyers for preschool events and special events.
• Assist families with ECC inquiries and registrations.
• Assist the ECC Director with all ECC-related human resources paperwork.

Skills and Abilities

• Tech savvy and proficient in Microsoft Office Suite 365, (Word, Excel, and Outlook).
• Ability to work independently and as part of a team.
• High level of attention to detail, and strong organizational skills.
• Ability to multitask and prioritize tasks effectively.
• Strong written and verbal communication skills.
• Ability to adapt to changing priorities throughout the day.
• Knowledge of ShulCloud, Canva, Constant Contact, and Paylocity is a plus.
• Experience in administrative support roles is a plus.

Scheduling Requirements

The position requires full-time availability during standard business hours:

• Monday - Thursday, 8:30am to 5:00pm.
• Friday, 8:30am to 3:00pm.

What we Offer

• Income competitive and commensurate with experience.
• Benefits package including health insurance.
• A stable and professional work environment.

If you are interested in joining our community-oriented workplace and meet these requirements, we encourage you to apply. Please submit your resume and a cover letter outlining your relevant experience and interest in the position to: sguldbeck@adatelohim.com.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person