Position: Accounts Payable Clerk

Purpose: We are seeking a highly motivated and detail-oriented individual to join our team. As an Accounts Payable Clerk at SVN | Second Story, you will play a crucial role in ensuring the accuracy and efficiency of our financial operations. You will be responsible for processing invoices, verifying transactions, and maintaining accurate records of our accounts payable transactions.

Reports To: Accounting Manager

Characteristics: Understand Accounting Principles, Attention to Detail, Critical Thinking, Strong Communication Skills

Responsibilities:

• Understand and embody company mission and core values
• Receive, review, and process all invoices from vendors, suppliers, and service providers into the property management software program.
• Verify that all invoices received are accurate, complete, and allocate to the correct property and general ledger account.
• Reconcile maintenance supplier account statements and resolve discrepancies or issues in a timely manner
• Ensuring compliance with company policies, accounting principles, and regulatory requirements in all accounts payable processes.
• Maintain accurate and up-to-date records of vendor insurance compliance, tax documentation, and accurate charges for services provided
• Create and maintain vendor relationships to ensure quickest turnaround time for payment, updating vendor information, resolve billing inquiries, and address payment issues.
• Monitor property bank accounts, check registers, and cash flow prior to paying outstanding invoices
• Review and process payments for properties, including auto-payments, payments through portals, ACH transactions, and bill pay in accordance with companies payment terms
• Work with vendors that are a part of our vendor affiliate program to ensure that discounts are received within the deadline as well as pursue other vendors to enroll into our program
• Providing regular reports on accounts payable aging, cash flow projections, and payment schedules.
• Assist with month-end, quarter-end, and year-end closings, including accruals and account reconciliations
• Support the Accounting Manager and team with ad-hoc projects and tasks as needed

Qualifications:

• Proven experience working in accounts receivable or a similar financial role
• Proficiency in accounting software and MS Excel
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Knowledge of relevant accounting principles and regulations
• Property Management Software or QuickBooks experience. Appfolio experience preferred, but not required
• Ability to use Excel and Google Sheets, as well as Google Workspace

Compensation Details:

• Part-time, hourly position

Company Overview:

SVN | Second Story’s Property Management team works to make sure our city is thriving and our clients are satisfied. Our team comprises departments including business development, property management, leasing management, maintenance, accounting and marketing. While protecting our client's investments, we work to not only keep properties in immaculate shape but also provide the customer service needed to build relationships and enhance tenant's on-site experience. Our management portfolio includes multi-family communities as well as mixed-use developments and commercial properties.

Focused on residential and commercial property management and real estate brokerage, SVN | Second Story has a culture that provides a fun and quality work environment, room for growth and autonomy. Because we’re a young, fast growing company, we believe in effective communication, utilizing technology as much as possible for processes and operations, and thriving in a competitive environment.

The SVN® organization is a globally recognized commercial real estate entity united by a shared vision of creating value with clients, colleagues, and our communities. Our brand pillars represent the transparency, innovation, and inclusivity that enables all our offices to collaborate with the entire real estate industry on behalf of our clients. SVN’s unique Shared Value Network® is just one of the many ways that SVN offices create amazing value with our clients, colleagues, and communities.

SVN | Second Story Mission

SVN Second Story Real Estate Management adds value to our community by thoughtful and strategic stewardship of our clients’ real estate investments through collaboration, problem solving and versatility. Our firm holds space with integrity and transparency for all team members to contribute meaningfully, thrive personally and prosper professionally.

Core Values & Context

• Thoughtful, Thorough, Prepared
• At Second Story, we are kind, empathetic and proactive. We anticipate the needs of clients and tenants, whenever possible, and prepare accordingly. We strive for accuracy and timeliness in all aspects of our business.
• Stewardship
• Second Story practices and personifies gratitude. The mindset is positive and caring toward the properties and clients we are privileged to represent. We “get” to come to work and we “get” to improve our communities.
• Knowledge, Competence, Curiosity
• Innovation and growth are key to advancing our opportunities as individuals and as a company. We understand our roles and responsibilities and regularly evaluate our processes and procedures to identify opportunities for improvement. We are problem solvers.
• Communication, Responsiveness, Ownership
• “Showing up” for yourself, one another and the client is critical to our success. Second Story promotes a culture of trust, autonomy and taking responsibility for achieving your own potential.
• Whole Being Wellness
• We encourage team members to nurture their career, while valuing the importance of health, family and community.

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: No less than 15 per week

Schedule:

• 4 hour shift
• Monday to Friday

Ability to Relocate:

• Chattanooga, TN 37402: Relocate before starting work (Required)

Work Location: In person