General Purpose:

Perform accounting tasks related to the efficient maintenance and processing of accounts payable transactions and vendor relations for multiple clients.

Primary Job Functions:

• Adhere to all accounts payable policies and procedures.
• Receive, enter, and upload all vendor invoices into Stampli.
• Perform invoice and general-ledger data entry in Stampli and review invoices for appropriate documentation prior to submitting for approval.
• Manage vendor relations and follow up on account statements and other discrepancies regarding payment of accounts.
• Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Log into vendor portals to pull invoices, send to Stampli and make payments.

·Respond to email and phone inquiries in a timely manner.

• Execute credit card reconciliation monthly, gather receipts and expense coding before submitting to Stampli.
• Month end workbook completed monthly by the 6^th business day verifying all expenses have been submitted for each client account.

·Prepare and process checks in Acumatica upon approval by ownership for each client account.

·Research outstanding prepayments, follow up with vendors and apply invoices to prepayments.

·Communicate with AP Processors regarding specific invoice issues, approvals, and coding.

• Set up all new vendors in Acumatica for assigned client accounts for employee expense reimbursement, resident and entrance fee refunds.
• Request W-9 for the new vendors as needed.
• Other duties as assigned.

Key Competencies:

• Ability to:
• process and resolve emergent requests
• prioritize and multi-task in a fast-paced environment.
• Excellent oral and written communication skills
• Excellent organizational and analytical skills and strong attention to detail
• Proficient in data entry
• Teamwork
• Ability to meet deadlines.
• Confidentiality

Minimum Qualifications

• Knowledge of accounts payable and general accounting procedures
• Experience in Acumatica or Stampli a plus
• 1-3 years accounts payable or general accounting experience
• Proficient with Microsoft Office, including Word, Excel, and Outlook

Working Conditions

Key:Rarely = ≤ 5% Occasionally = 0% - 33%; Frequently = 33% - 66%; Constantly = 66% - 100%

*(Rarely – would most likely occur in emergency situations only)

Lifting:

Carrying:

Bending:Occasionally

Squatting:Rarely

Kneeling:Rarely

Crawling:None

Climbing:None

Reaching:Occasionally

Grasping:Occasionally

Fine Manipulation:Frequently

Driving:Frequently

EMPLOYMENT AT WILL:It is the express policy and intent of this facility that the employment relationship is one created and governed by the continuing will of both parties.I understand and agree that my employment is for no definite period and may, regardless of the date of payment of my wages and salary, be terminated at any time without prior notice and without cause by either party, unless provided otherwise by a written agreement signed by the CEO of this company.

NONDISCRIMINATORY STATEMENT:This facility does not discriminate on the basis of race, religion, national origin, color, creed, sex, age, disability, marital or veteran status with regard to employment.