Overview

Stellar is seeking a full-time Administrative Assistant to provide administrative support for several operations leaders in our Boulder, CO office. You will be responsible for effectively interacting with a diverse group of clients, visitors, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload. The Administrative Assistant possesses communications skills that include the ability to verbally communicate to the Client and Stellar Team to drive concerns, action plans, or other topics that need resolution through discussion, as well as complimentary and considerable written communications. 

Responsibilities

• Provide administrative support
• Maintain schedules and calendars
• Respond to incoming telephone calls, emails, MS Teams calls, etc. 
• Coordinate meetings and conference details 
• Set up project meetings, coordinate with vendors, clients, internal 
• Take meeting minutes, combine minutes from project team 
• Manage travel for team members 
• Obtain office supplies
• Sort and distribute mail
• Assist in preparation of documents and reports 
• Contract documentation support (issuance, collecting executed, etc.)
• Collect Project Specific Documents (Insurance, Endorsements,W9, licenses)
• Maintain project information until closeout
• Other duties as assigned
• Work with Project Managers and Developers to efficiently meet customer expectations

Qualifications

• High school diploma
• Minimum 1 year administrative experience, preferably in construction industry
• Proficient with Microsoft Office products (word, excel, PowerPoint, Teams), and Microsoft Outlook
• Procore software experience a plus

About Stellar

Stellar offers a comprehensive package which includes:

• Competitive pay based on experience
• Paid Time Off – accrue 15 days (120 hours) within first year of service
• Paid holidays
• Medical, dental, and vision insurance options
• Tax-advantaged accounts (HSA, FSA, Dependent Care FSA)
• Company-paid life and disability insurance
• 401(k) – company match with immediate vesting

Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients’ needs.

Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.