General Description: The Legal Assistant/Paralegal is responsible for providing high-level administrative and analytical support to the Legal Department. The Legal Assistant/Paralegal must possess exceptional organizational skills and be able to work collaboratively with members of the Legal Department. The individual holding this position must demonstrate a high level of sensitivity to confidentiality.

Essential Duties and Responsibilities:

• Provides high-level confidential administrative support to members of the Legal Department

• Prepares and edits correspondence, reports, and presentations, often involving highly sensitive data and strategic business information

• Organizes, maintains, and acts as custodian of legal files, records, databases, and other data and information

• Fills lead role in the organization, application processing, and tracking of corporate registration and business license filings and renewals

• Oversees organizational functions with respect to processing and tracking of timeshare and real estate licensing for sales and marketing representatives

• Provides detailed research, analytical, and paralegal and other support for the Legal Department

• Works closely on a daily basis with General Counsel and the Executive Vice President of Legal Affairs

• Undertakes critical liaison duties with outside counsel, governmental agencies, and services providers

• Processes and prepares responses to wage garnishments, subpoenas, and other document and information requests

• Tracks deadlines, prepares responses, and gathers specimens for trademark filings and renewals

• Performs Notary Public functions as needed

• Manages special projects as assigned

• Assists with planning, organizing, and managing internal and external meetings, appointments, and schedules for Legal Department executives.

• Assists with travel arrangements for executives of the Legal Department and processes related expense reports

• Handles high-level inquiries quickly, proactively, and follows through on tasks to successful completion, often with deadline pressures

• Represents the organization with a high level of professionalism

• Ensures and maintains confidentiality of records, documents, and communications

• Works extended hours when requested or needed

• Performs other duties as directed

Essential Skills/Abilities:

• Must possess the ability to multi-task and rapidly shift focus from one job assignment to another in a fast-paced environment

• Must exhibit superior professional leadership, competency, and integrity

• Must maintain confidentiality of all communications, business matters, and company records

• Must be detail-oriented, demonstrate a high-level accuracy, and have outstanding organizational and planning skills

• Must consistently manage time in an effective manner and meet deadlines

• Must possess excellent written and oral communication and presentation skills

• Must establish and maintain effective working relationships with all members of the Legal Department, as well as with customers, vendors, business associates, and other executives, managers and supervisors in the organization

• Must be a fast learner and able to produce high-quality work product with minimal supervision

• Must be dependable and punctual

• Must be proficient in Microsoft Word, Excel, Power Point, and Outlook and web-based research

• Must be able to work independently and exercise excellent judgment when managing projects and performing other essential job functions

Qualifications:

• Bachelor’s degree preferred

• Minimum of 1 to 2 years of directly relevant administrative experience required

• Ability to become a Notary Public in Nevada required

• Experience providing administrative support to C-level leadership positions preferred

• Completion of certified paralegal degree or program is a plus

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

Experience:

• Microsoft Office: 1 year (Preferred)

Ability to Commute:

• Las Vegas, NV 89119 (Preferred)

Ability to Relocate:

• Las Vegas, NV 89119: Relocate before starting work (Preferred)

Work Location: In person