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Executive Assistant to the President
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Full Time | Utilities 2 Months Ago
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St. John Fisher College is Hiring an Executive Assistant to the President Near Rochester, NY

Position Details
Posting Summary
Position Title Executive Assistant to the President
Overview
St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.
The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community.
Job Responsibilities
This position is responsible for providing executive administrative support to the President of the University and ensures efficient day-to-day operations of the office. This position requires excellent written and oral communication skills, sensitivity and discretion with confidential matters, excellent interpersonal and organizational skills, and the ability to work with minimal supervision while maintaining a high degree of accuracy. The Executive Assistant to the President will also work with the Secretary, Board of Trustees (BOT) to coordinate communication/engagement with the Trustees.
Executive Support:
  • Coordinate President's calendar, to include scheduling appointments, meeting rooms, and logistics to support appointments
  • Assist in preparation of agendas for meetings and follow up by the President to Cabinet members and others (internal and external)
  • Communication and correspondence to the BOT on behalf of the President
  • Support planning and execution of BOT business meetings, annual BOT retreat, and commencement
  • Attend meetings to assist board secretary (when needed)
  • Schedule travel arrangements (may include executives traveling with the President) Coordinate appointments with donor prospects. Ensure timely follow-up of key prospect tasks for the President
  • Access university databases for research upon request by the President
  • Provide support for the President's participation on external boards
General Office:
  • Maintain filing system for Office of the President
  • Screen incoming calls and receive visitors for the President
  • Conduct basic research to support office functions
  • Manage the budgets and expenses for the President, the Board of Trustees, the President's Residence, and assist with the invoice and PO approval process with the President
  • Prepare and execute letters and mail merges for President mailings
  • Run errands/order supplies for the office
Event Planning:
  • Participate in the coordination of Office of the President events
  • Work closely with the President's spouse in planning and executing student, employee, and board spousal events
  • Follow up with department requests and others for president's participation in university and outside events
  • Work closely with Marketing to provide timely and relevant updates from the President
University President Residence:
  • Assist the President and spouse with the President's Residence, including household services and contractor payments
  • Assist in planning and executing events at the President's residence
Other duties as assigned
Education / Experience
  • A.A.S. Degree in Office Administration or similar with 10 years of relevant office experience. Bachelor's degree highly desirable
  • Experience working for Level 1/ c-suite executive(s) required.
  • Experience working in Higher Ed strongly preferred
Competencies / Skills
  • Excellent time management and multitasking skills
  • Ability to complete tasks in conjunction with unexpected interruptions.
  • Ability to create a welcoming environment for all office visitors.
  • Demonstrated high level of collaboration across departments and levels
  • Continuous learning mindset regarding emerging technologies.
Supervision of Employees
Supervise and provide instruction for student workers
Work Environment
A well-lit, air-conditioned comfortable office setting with access to natural light
Equipment to be Used
Standard office equipment and applications to include, Microsoft Office Suite, CRM platform, Banner ERP, Google Drive, Meeting Technology Platforms (zoom)
Work Hours
35 hours per week M-F 8:30 to 4:30 with some opportunity for OT.
At time of posting, SJF offers summer hours with reduced work time on Fridays
Special Conditions for Eligibility
EEO Statement
It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.
The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (titleix@sjfc.edu), in-person in Campus Center 206, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).
Work Location 3690 East Ave., Rochester, NY 14618
FLSA Non-Exempt
Salary / Hourly Range 27-32/hr
Notes
The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed
Posting Detail Information
Posting Number S00588P
Desired Start Date
Open Date
Open Until Filled Yes
Special Instructions to Applicant
Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Other Document

Job Summary

JOB TYPE

Full Time

INDUSTRY

Utilities

SALARY

$79k-102k (estimate)

POST DATE

03/30/2024

EXPIRATION DATE

07/07/2024

WEBSITE

sjfc.edu

HEADQUARTERS

WEBSTER, NY

SIZE

500 - 1,000

FOUNDED

1948

CEO

BRAD BURNS

REVENUE

$50M - $200M

INDUSTRY

Utilities

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About St. John Fisher College

St. John Fisher College is an independent, liberal arts institution in the Catholic tradition of American higher education. The College emphasizes liberal learning for students in traditional academic disciplines, as well as for those in more directly career-oriented fields. The College welcomes qualified students, faculty, and staff regardless of religious or cultural background. The campus is situated on 164 park-like acres-a beautiful setting for modern buildings and a warm, friendly campus community. The College now offers 37 academic majors in the humanities, social sciences, sciences, bu...siness, education, and nursing, as well as 11 pre-professional programs. Fisher offers a number of master's degree programs in nursing, education, business, and data science and three doctoral programs. More
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The following is the career advancement route for Executive Assistant to the President positions, which can be used as a reference in future career path planning. As an Executive Assistant to the President, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant to the President. You can explore the career advancement for an Executive Assistant to the President below and select your interested title to get hiring information.

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Step 1: Understand the job description and responsibilities of an Accountant.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Executive Assistant President jobs

Every aspiring executive assistant must be service focus; dedicated to meeting the expectations of the President, Cabinet and Board of Trustees by maintaining effective relationships.

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Choose the right entry-level position that will eventually lead you to becoming an executive assistant.

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