Job Overview: The administrative staff assistant will be responsible for assisting the VP of Operations with confidential and time-sensitive material. The ideal candidate will perform routine clerical and administrative functions that will include providing support to office personnel and field employees through a variety of tasks related to organization, file maintenance and communication. He or she must be reliable, punctual, organized, and have demonstrated the ability to juggle multiple priorities in a busy office setting

Duties:
- Answer multi-line telephone system

- Greet visitors or callers and handle their inquiries and/or direct them to the appropriate persons according to their needs

- Operate office equipment, such as fax machine, copiers, scanners, etc. and arrange for repairs when equipment malfunctions

- Purchase and maintain materials, supplies or equipment

- Create and maintain purchase orders as well as subcontract number, including processing change orders as needed

- Issuance of job numbers

- Apply for and obtain necessary building permits for projects

- Coordinate bid requests, including working in Procore, Building Connect, Isqft, etc.

- Prepare and assist in the distribution of regularly scheduled reports, internally and externally

- Serve as liaison between field office, main office, project team and field personnel as needed

- Maintain confidentiality of company information

- Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program and Company established policies and procedures

- Escalate critical and/or sensitive issues to the VP of Operations

- Perform additional assignments as required by the company or as directed by management

Skills:

- Must be able to perform each duty satisfactorily.

Education:

- 5-10 years experience preferred

- High school diploma or GED required

- Bachelor's Degree or currently pursuing preferred

- Working knowledge of the construction industry, operations management, and safety practices a plus

- Working knowledge of federal, state and city regulations and guidelines

- Knowledge of COINS is preferred by not required

- Construction administration experience is a plus

- Excellent organizational, communication, customer service skills

- Strategic, analytical, scheduling, time-management and multi-tasking skills

- Must demonstrate proficiency in Microsoft Office applications

- Working knowledge of project and financial software a plus

We offer competitive compensation based on experience.

If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Bryan, TX 77808 (Required)

Ability to Relocate:

• Bryan, TX 77808: Relocate before starting work (Required)

Work Location: In person